Section one: Contracting authority
one.1) Name and addresses
Hywel Dda University Local Health Board
Ty Gorwel, St Davids Park, Carmarthen. SA31 3BB
Carmarthen
SA31 3BB
Contact
Sian John
Telephone
+44 1443848585
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Digital Transformation Strategic Partner
Reference number
P0031
two.1.2) Main CPV code
- 79400000 - Business and management consultancy and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Hywel Dda Local University Health Board is looking to put in place a long-term Digital Transformation Strategic Partner to enable us to plan, access and manage the capacity necessary to fully deliver the scale of our digital ambitions. The Strategic Partnership will do this by fully leveraging the capacity and expertise that exists, both within the Health Board and with a Strategic Partner, significantly accelerating the pace of delivery of our digital response and digital priorities.
When we refer to ‘Digital Transformation Strategic Partner’ we are describing a contracted relationship with an expert technology-based supplier with skills and expertise across IT and digital. The Strategic Partner will be flexible in nature, allowing the Health Board to access additional capacity and capability at pace which will help us in delivering and supporting our digital transformation ambitions. We expect the Digital Transformation Strategic Partner to provide us with long-term, stable, and sustainable solutions.
We expect the Strategic Partnership to work in an integrated way with our internal teams, maximising and leveraging both the Strategic Partnership and internal Health Board knowledge and expertise.
A Digital Transformation Strategic Partner will therefore put in place much needed flexibility to sustainably manage changing peaks and troughs of future projects, responding to funding opportunities more quickly, thereby reducing over time the use of ad-hoc contractor support and achieving more sustainable outcomes for patients/citizens.
two.1.5) Estimated total value
Value excluding VAT: £75,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL14 - South West Wales
Main site or place of performance
Hywel Dda University Local Health Board
two.2.4) Description of the procurement
Hywel Dda Local University Health Board is looking to put in place a long-term Digital Transformation Strategic Partner to enable us to plan, access and manage the capacity necessary to fully deliver the scale of our digital ambitions. The Strategic Partnership will do this by fully leveraging the capacity and expertise that exists, both within the Health Board and with a Strategic Partner, significantly accelerating the pace of delivery of our digital response and digital priorities.
When we refer to ‘Digital Transformation Strategic Partner’ we are describing a contracted relationship with an expert technology-based supplier with skills and expertise across IT and digital. The Strategic Partner will be flexible in nature, allowing the Health Board to access additional capacity and capability at pace which will help us in delivering and supporting our digital transformation ambitions. We expect the Digital Transformation Strategic Partner to provide us with long-term, stable, and sustainable solutions.
We expect the Strategic Partnership to work in an integrated way with our internal teams, maximising and leveraging both the Strategic Partnership and internal Health Board knowledge and expertise.
A Digital Transformation Strategic Partner will therefore put in place much needed flexibility to sustainably manage changing peaks and troughs of future projects, responding to funding opportunities more quickly, thereby reducing over time the use of ad-hoc contractor support and achieving more sustainable outcomes for patients/citizens.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-014789
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 April 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
7 May 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Contracting Authority will not accept completed Pre Qualification Questionnaires after the stated closing date.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
The Contracting Authority reserves the right to increase the number of responses selected for an invitation to participate in the tender in the circumstances set out in the PQQ.
All documents to be priced in sterling and all payments made in sterling. The tendering process may be undertaken in part via electronic means using the e-tendering system.
It is proposed to run a restricted tender procedure with a Pre Qualification Questionnaire (PQQ). To complete your response, please access the PQQ via the Bravo ETenderWales portal where you will find the PQQ and the tender documentation, reference–Project Ref 55613 PQQ Ref 33516 Digital Transition Strategic Partner as per the instructions below. Register your company on the eSourcing portal(this is only required once).
Browse to the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register — Accept the terms and conditions and click "continue" — Enter your correct business and user details — Note the username you chose and click "save" when complete — You will shortly receive an email with your unique password (please keep this secure). 2.Express an Interest in the tender — Log in to the portal with the username/password — Click the "PQQs/ITTs open to all" suppliers" link.(these are pre-qualification questionnaires or invitations to tender open to any registered supplier)—Click on the relevant PQQ/ITT to access the content— Click the "express interest" button at the top of the page — This will move the PQQ/ITT in to your "my PQQs/myITTs" page.(this is a secure area reserved for your projects only)—You can now access any attachments by clicking "buyer attachments "in the "PQQ/ITT details" box 3. Responding to the tender —Click "my response "under "PQQ/ITT details", you can choose to "create response "or to "decline to respond"(please give a reason if declining)—You can now use the "messages" function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on screen instructions to complete the PQQ/ITT—There may be a mixture of online & offline actions for you to perform(there is detailed online help available)You must then submit your reply using the "submit response" button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering helpdesk.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138926
(WA Ref:138926)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom