Scope
Reference
MPN-10337
Description
Acer Trust is currently out to tender for the provision of a full daily cleaning service.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 05 April 2026.
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply, details of which can be found in the tender documentation.
Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation.
Contract 1. Acer Trust (North Hub) - Cleaning Services
Supplier
Contract value
- £1,370,108.75 excluding VAT
- £1,644,130.50 including VAT
Above the relevant threshold
Award decision date
2 February 2026
Date assessment summaries were sent to tenderers
2 February 2026
Standstill period
- End: 11 February 2026
- 8 working days
Earliest date the contract will be signed
30 March 2026
Contract dates (estimated)
- 5 April 2026 to 4 April 2029
- Possible extension to 4 April 2031
- 5 years
Description of possible extension:
The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years.
CPV classifications
- 90919300 - School cleaning services
Information about tenders
- 5 tenders received
- 5 tenders assessed in the final stage:
- 4 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 4 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Requests to participate
Procedure
Procedure type
Competitive flexible procedure
Supplier
ATLAS FM LIMITED
- Companies House: 02633080
Riding Court House
Datchet
SL3 9JT
United Kingdom
Email: sales@atlasfm.com
Website: http://www.atlasfm.com
Region: UKJ11 - Berkshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Acer Trust (North Hub) - Cleaning Services
Contracting authority
ACER TRUST
- Companies House: 09591931
Matthew Arnold School
Oxford
OX2 9JE
United Kingdom
Contact name: Ben Jones
Telephone: +441256467107
Email: tenders@minervapcs.com
Website: https://www.acertrust.org.uk/
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Minerva Procurement Consultancy Services Limited
Summary of their role in this procurement: Procurement consultancy
- Companies House: 07144956
117 Devonshire House, Aviary Court
Basingstoke
RG24 8PE
United Kingdom
Contact name: Ben Jones
Telephone: 01256467107
Email: tenders@minervapcs.com
Website: http://www.minervapcs.com
Region: UKJ37 - North Hampshire