Scope
Reference
DN766411
Description
Provision of network data cabling services for a period of three years. Services shall include the design, installation and commissioning of Met Office cabling infrastructure as part of any incident, change or problem process.
All procurement documents are made available by the Met Office on the sourcing portal as follows:
https://procontract.due-north.com/Login
Suppliers will be required to register for access to the portal if they haven't already done so.
Tender clarifications and submissions will also be made via this portal.
Total value (estimated)
- £475,000 excluding VAT
- £570,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2025 to 30 June 2028
- 3 years
Main procurement category
Services
CPV classifications
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 50000000 - Repair and maintenance services
- 51000000 - Installation services (except software)
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Legal and financial capacity conditions of participation
PA2023 Schedule 6 and 7 legal exclusions.
Requirement for submission of financial documentation on award.
Minimum financial threshold based on turnover.
ITT Response Document 1 - Procurement Specific Questionnaire made available in Met Office sourcing portal (https://procontract.due-north.com/Login).
Technical ability conditions of participation
Examples of previous technical delivery.
ITT Response Document 1 - Procurement Specific Questionnaire made available in Met Office sourcing portal (https://procontract.due-north.com/Login).
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 April 2025, 5:00pm
Tender submission deadline
22 April 2025, 12:00pm
Submission address and any special instructions
Tenders should be submitted via the Met Office sourcing portal at:
https://procontract.due-north.com/Login
Suppliers who have not yet registered will be required to register to the portal free of charge to access the procurement documents using project ref. DN766411.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 May 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price - Fixed Service Charge (3 Year) | Price | 25% | |
| Bidder Capacity - Planned Works | Bidder provides effective evidence that it is able to meet the requirement for additional resources for planned works and is able to meet the specified service levels. |
Quality | 12% |
| Bidder Capacity - Unplanned Works / Incidents | Bidder provides effective evidence that it is able to meet the requirement for additional resources for unplanned works and to respond to incidents and is able to meet the specified service level. |
Quality | 12% |
| Price - Rate Card | Price | 10% | |
| Health & Safety | Bidder provides effective evidence that it is able to meet the specified H&S requirements to ensure resources are fully qualified, appropriately certified and trained (e.g. CSCS card holders, IPAF or... |
Quality | 5% |
| Process Improvement | Bidder effectively demonstrates a commitment to improving processes and procedures in order to meet customer and regulatory requirement during the term of the contract ie. via achieving ISO9001... |
Quality | 4.5% |
| Change and Infrastructure Management | Bidder provides effective evidence that they utilise Change Management (eg. ServiceNow) and Infrastructure Management (eg. Patch Manager, iTracs, NLite) processes and tools. Bidder has provided... |
Quality | 4.5% |
| Transition Plans | Bidder has provided an effective proposal / plan on how it would transition from the existing service provider to the Bidder and that includes the following elements: 1. Schedule of stages undertaken 2.... |
Quality | 4.5% |
| Testing | Bidder has provided effective details of the copper and fibre test equipment that it proposes to use and any software required to access the test results. Details include whether the testing equipment... |
Quality | 4.5% |
| Accreditations / Standards | Bidder has provided effective evidence of: 1. relevant industry accreditations and suitable certification and approval to work on Leviton cabling as per the SoR, or will have those certifications/... |
Quality | 4% |
| Resourcing - Clearances/Staff Retention | Bidder has confirmed SC clearance levels for all resources that will work on the contract and has provided effective evidence of any staff policies and plans relating to staff retention, with... |
Quality | 4% |
| Social Value - Effective stewardship of the environment including working towards net zero | Bidder effectively describes approach to fighting climate change and delivering additional environmental benefits in the performance of the contract including working towards net zero greenhouse gas... |
Quality | 4% |
| Social Value - Create employment and training opportunities particularly for those who face barriers to employment. | Bidder effectively describes approaches taken or propose to take in connection with this contract to tackling economic inequality and create employment and training opportunities particularly for... |
Quality | 3% |
| Social Value - Support educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications. | Bidder effectively describes approaches taken or propose to take in connection with this contract to tackling economic inequality and support educational attainment relevant to the contract, including... |
Quality | 3% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
EME undertaken in PCR2015 regime.
Contracting authority
Met Office
- Public Procurement Organisation Number: PVZW-3234-DTLY
Met Office
Exeter
EX1 3PB
United Kingdom
Region: UKK43 - Devon CC
Organisation type: Public authority - central government