Scope
Reference
CCBC/PS2760/25/RJ
Description
Caerphilly County Borough Council requires a Contractor to replace the current Rugby placing surface at the Centre for Sporting excellence, which is the training base of the professional regional rugby team, Dragons RFC.
The current Rugby pitch was installed when the site opened in May 2014, and currently has a full-size Rugby 3G pitch, with shock pad to World rugby standard but the carpet has become end of life and a replacement carpet is required only (Not shock pad).
Total value (estimated)
- £450,000 excluding VAT
- £459,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 May 2025 to 30 September 2025
- 5 months
Main procurement category
Works
CPV classifications
- 45212200 - Construction work for sports facilities
- 45212213 - Sport markings works
- 45212221 - Construction work in connection with structures for sports ground
- 45212290 - Repair and maintenance work in connection with sports facilities
Contract locations
- UKL16 - Gwent Valleys
Participation
Conditions of participation
There are Mandatory Selection criteria for this contract that are detailed in the Tender Documentation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
20 March 2025, 5:00pm
Tender submission deadline
28 March 2025, 12:00pm
Submission address and any special instructions
https://supplierlive.proactisp2p.com/Account/Login
PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT
REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;
2. Click the Sign Up option on the Portal homepage (If already registered go to point 11);
3. Enter your correct Organisation Name, Details and Primary Contact Details;
4. Make a note of the Organisation ID and User Name, then click Register;
5. You will then receive an email from the system asking you follow a link to activate your account;
6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;
7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;
8. Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;
9.Terms and Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;
10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select Complete Registration and you will enter the Supplier Home page;
11. From the Home Page, go to the Opportunities icon, all current opportunities will be listed.
Click on the blue arrow under the field Show Me of the relevant opportunity then click to register your interest on the applicable button;
12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;
13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the Request Documents option and click to download all documents;
14. You can now either complete your response or Decline this opportunity.
All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type |
|---|---|---|
| Cost | Total Cost of the Project |
Cost |
Weighting description
Most Advantageous Tender in terms of Cost and Selection Criteria
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Caerphilly County Borough Council
- Public Procurement Organisation Number: PWHP-2369-JPYL
Penallta House, Tredomen Park
Hengoed
CF82 7PG
United Kingdom
Contact name: Rhys James
Telephone: 01443 863062
Email: jamesrm1@caerphilly.gov.uk
Website: https://www.caerphilly.gov.uk
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales