Section one: Contracting authority
one.1) Name and addresses
University of Strathclyde
Learning & Teaching Building, 49 Richmond Street
Glasgow
G1 1XU
Contact
Nicholas Nixon
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00113
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provsion of Research Award Management System
Reference number
UOS-34733-2024
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Strathclyde is seeking to procure a comprehensive, modern, cloud-based end-to-end Research Awards Management System and associated implementation services.
two.1.5) Estimated total value
Value excluding VAT: £1,350,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
The University of Strathclyde
two.2.4) Description of the procurement
The University of Strathclyde is seeking to procure a comprehensive, modern, cloud-based end-to-end Research Awards Management System. The primary goal is to unify and streamline the management of research and knowledge exchange (KE) projects across their full lifecycle, from proposal development through costing and pricing to post-award management. The solution should integrate seamlessly with the University’s existing systems and improve operational efficiency through enhanced data management, integration, and automation.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Five, one year optional extensions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
List and brief description of selection criteria:
4B1.2 Turnover
Bidders will be required to have an general yearly turnover of 2,700,000 GBP for the last 3 (three) financial reporting years, to ensure the University is protected from any unforeseen financial risks that may impact the supplier or supply chain.
Minimum level(s) of standards possibly required
Minimum level(s) of standards required:
4B.5.1- 4B5.3 Insurances
Insurance requirements are in line with levels identified in the UOS standard Terms and Conditions.
It is a requirement of this contract that bidders can hold or commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:
The Contractor shall maintain in force with reputable insurers
Employer’s (Compulsory) Liability Insurance = GBP 10m
Public and Product Liability Insurance = GBP 5m
Professional Risk Indemnity Insurance = GBP 2m
In respect of any one incident and unlimited as to numbers of claims.
three.1.3) Technical and professional ability
List and brief description of selection criteria
4C.1.2 Previous Experience
Bidders will be required to provide an example of one implementation within the last 5 years of a similar solution of comparable size (i.e. project numbers, users etc) particularly addressing the points below:
- Implementation timescale, proposed and actual
- Any issues that arose and how they were resolved
- Integrations with other customer systems (e.g. Finance, Research Information or in-house systems etc.), highlighting any issues encountered and how you overcame them
- Project outturn risk and issues register (can be anonymised)
Minimum level(s) of standards possibly required
4D Quality Assurance Schemes
ISO/IEC 22301:2019: Business Continuity Management Systems(or equivalent).
ISO 27001: Information Security Management System (ISMS)(or equivalent).
SOC 2 Type II: Trust Services Criteria(TSC)(or equivalent)
Web Content Accessibility Guidelines (WCAG) 2.2
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please Invitation To Tender Document in PCS-T
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 April 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 April 2025
Local time
1:00pm
Place
University of Strathclyde
Information about authorised persons and opening procedure
The opening time of 13:00 is indicative only and the University is not held to this.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT. The Project code is *****. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Please note within PCS-T there are mandatory questions relating to Information Security and Quality Assurance Systems.
Please note, within PCS-T there are Mandatory Pass/Fail questions relating to the Specification of Requirements. A list of these questions are attached to this Notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=792624.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Voluntary Approach
The Contracting Authority acknowledges that its procurement activities have a significant impact on the environment, society and the economy.
The Contracting Authority recognises that community benefits are a key component in maximising social, economic and environmental benefits. The achievements and delivery of community benefits can contribute to the University of Strathclyde’s Strategic Plan.
The Contracting Authority proposes to use a Voluntary Approach to Community Benefits for this requirement; this approach is to encourage the Tenderer to offer Community Benefits post Tender Submission. These will not form part of the contractual obligation and will not form part of the considerations at Tender evaluation stage.
(SC Ref:792624)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings to the Sheriff Court or the Court of Session.