Scope
Reference
CA17106
Description
York College is looking to outsource its staff / student uniform and PPE requirements to a single supplier. The College requires the successful supplier to be able to receive and process uniform orders from college staff, students and parents starting from July 2026.
Suppliers must be able to offer the full range as detailed in the pricing schedule/uniform list.
Should the College decide to add additional college curriculum areas to the pricing schedule/uniform list, the successful supplier will be required to add this onto the existing college requirements. Any new requirements would be discussed and agreed with the successful supplier.
Total value (estimated)
- £1,200,000 excluding VAT
- £1,440,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2029
- Possible extension to 30 April 2030
- 4 years
Description of possible extension:
Extensions allowed: Yes (1 x 12 months)
Main procurement category
Goods
CPV classifications
- 18100000 - Occupational clothing, special workwear and accessories
- 35113400 - Protective and safety clothing
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
As detailed in the tender documents.
Technical ability conditions of participation
As detailed in the tender documents.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
20 February 2026, 12:00pm
Tender submission deadline
27 February 2026, 12:00pm
Submission address and any special instructions
To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 May 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Basket of Goods | Basket of Goods |
Price | 50.00% |
| Uniform Requirements | Uniform Requirements |
Quality | 25.00% |
| Service Requirements | Service Requirements |
Quality | 15.00% |
| Added Value | Added Value |
Quality | 10.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
York College
- Public Procurement Organisation Number: PCXR-8133-YCLN
Sim Balk Lane, Bishopthorpe
York
YO23 2BB
United Kingdom
Telephone: 01904 770487
Email: zburns@yorkcollege.ac.uk
Region: UKE21 - York
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)