Section one: Contracting authority
one.1) Name and addresses
Association Of North East Councils
The Guildhall, Sandhill
Newcastle Upon Tyne
NE13AF
Contact
Kadie Boon
Telephone
+44 1912613903
Country
United Kingdom
NUTS code
UKC - North East (England)
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NEPO307 Supply of Liquid Fuels
Reference number
NEPO307
two.1.2) Main CPV code
- 09000000 - Petroleum products, fuel, electricity and other sources of energy
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Association of North East Councils Limited trading as the North East Procurement Organisation (NEPO) is seeking tenders for the supply of liquid fuels. Suppliers will be required to supply diesel, gasoil, petrol, kerosene and Adblue to specific locations in the
North East. The framework agreement will also be available for national use. Suppliers must also ensure adherence to current licensing and to meet current environmental legislation.
The framework will also include the provision for ancillary services like marine oil and tank management systems.
two.1.5) Estimated total value
Value excluding VAT: £160,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Durham
Lot No
1
two.2.2) Additional CPV code(s)
- 09000000 - Petroleum products, fuel, electricity and other sources of energy
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
NEPO are using an Open procedure for the procurement of this framework agreement The opportunity can be accessed via the NEPO eTendering system. The framework agreement is
divided into 4 individual lots. Each of the 4 lots includes the requirements of all fuel types in a specific Sub-Region in the North East. The call-off process for a non-North East based NEPO associate member will be detailed under the retention and growth section within the invitation to tender. Tenderers are invited to submit a tender for one lot, multiple lots or all lots. NEPO intend to award 3 suppliers onto each lot, the first supplier will be the Primary Supplier (Rank 1). Orders will only be placed with the second (Rank 2) and third (Rank 3) supplier should the Rank 1 supplier be unable to deliver.
Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTendering System. If not already registered, Suppliers should register on the NEPO eTendering system at https://procontract.duenorth.com/Register tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require timecritical assistance on submitting your tender response, please contact the System Support Team on 03300050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact the Proactis Supplier Support Helpdesk Ticketing System (http:proactis.kayako.com/) and select ProContract V3 Support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com. This will automatically log a support ticket on the Proactis supplier support Helpdesk. Successful suppliers will enter into a framework agreement in a form which is set out in the procurement documents. NEPO does
not give any guarantee and/or warrant the actual value of services which will be places with the successful suppliers by any client using the framework agreement pursuant to this process and accepts no liability thereof.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This framework agreement will be a direct replacement for the current NEPO307 Supply of Liquid Fuels framework and it is anticipated that the succeeding framework agreement will be subject to future renewals. The framework contract period includes a 24 months with the option to extend for a further 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Northumberland
Lot No
2
two.2.2) Additional CPV code(s)
- 09000000 - Petroleum products, fuel, electricity and other sources of energy
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
NEPO are using an Open procedure for the procurement of this framework agreement The opportunity can be accessed via the NEPO eTendering system. The framework agreement is
divided into 4 individual lots. Each of the 4 lots includes the requirements of all fuel types in a specific Sub-Region in the North East. The call-off process for a non-North East based NEPO associate member will be detailed under the retention and growth section within the invitation to tender. Tenderers are invited to submit a tender for one lot, multiple lots or all lots. NEPO intend to award 3 suppliers onto each lot, the first supplier will be the Primary Supplier (Rank 1). Orders will only be placed with the second (Rank 2) and third (Rank 3) supplier should the Rank 1 supplier be unable to deliver.
Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTendering System. If not already registered, Suppliers should register on the NEPO eTendering system at https://procontract.duenorth.com/Register tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require timecritical assistance on submitting your tender response, please contact the System Support Team on 03300050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact the Proactis Supplier Support Helpdesk Ticketing System (http:proactis.kayako.com/) and select ProContract V3 Support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com. This will automatically log a support ticket on the Proactis supplier support Helpdesk. Successful suppliers will enter into a framework agreement in a form which is set out in the procurement documents. NEPO does
not give any guarantee and/or warrant the actual value of services which will be places with the successful suppliers by any client using the framework agreement pursuant to this process and accepts no liability thereof.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This framework agreement will be a direct replacement for the current NEPO307 Supply of Liquid Fuels framework and it is anticipated that the succeeding framework agreement will
be subject to future renewals. The framework contract period includes a 24 months with the option to extend for a further 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Tyne and Wear
Lot No
3
two.2.2) Additional CPV code(s)
- 09000000 - Petroleum products, fuel, electricity and other sources of energy
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
NEPO are using an Open procedure for the procurement of this framework agreement The opportunity can be accessed via the NEPO eTendering system. The framework agreement is
divided into 4 individual lots. Each of the 4 lots includes the requirements of all fuel types in a specific Sub-Region in the North East. The call-off process for a non-North East based NEPO associate member will be detailed under the retention and growth section within the invitation to tender. Tenderers are invited to submit a tender for one lot, multiple lots or all lots. NEPO intend to award 3 suppliers onto each lot, the first supplier will be the Primary Supplier (Rank 1). Orders will only be placed with the second (Rank 2) and third (Rank 3) supplier should the Rank 1 supplier be unable to deliver.
Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTendering System. If not already registered, Suppliers should register on the NEPO eTendering system at https://procontract.duenorth.com/Register tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require timecritical assistance on submitting your tender response, please contact the System Support Team on 03300050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact the Proactis Supplier Support Helpdesk Ticketing System (http:proactis.kayako.com/) and select ProContract V3 Support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com. This will automatically log a support ticket on the Proactis supplier support Helpdesk. Successful suppliers will enter into a framework agreement in a form which is set out in the procurement documents. NEPO does
not give any guarantee and/or warrant the actual value of services which will be places with the successful suppliers by any client using the framework agreement pursuant to this process and accepts no liability thereof.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This framework agreement will be a direct replacement for the current NEPO307 Supply of Liquid Fuels framework and it is anticipated that the succeeding framework agreement will
be subject to future renewals. The framework contract period includes a 24 months with the option to extend for a further 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Tees Valley
Lot No
4
two.2.2) Additional CPV code(s)
- 09000000 - Petroleum products, fuel, electricity and other sources of energy
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
NEPO are using an Open procedure for the procurement of this framework agreement The opportunity can be accessed via the NEPO eTendering system. The framework agreement is
divided into 4 individual lots. Each of the 4 lots includes the requirements of all fuel types in a specific Sub-Region in the North East. The call-off process for a non-North East based NEPO associate member will be detailed under the retention and growth section within the invitation to tender. Tenderers are invited to submit a tender for one lot, multiple lots or all lots. NEPO intend to award 3 suppliers onto each lot, the first supplier will be the Primary Supplier (Rank 1). Orders will only be placed with the second (Rank 2) and third (Rank 3) supplier should the Rank 1 supplier be unable to deliver.
Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTendering System. If not already registered, Suppliers should register on the NEPO eTendering system at https://procontract.duenorth.com/Register tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require timecritical assistance on submitting your tender response, please contact the System Support Team on 03300050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact the Proactis Supplier Support Helpdesk Ticketing System (http:proactis.kayako.com/) and select ProContract V3 Support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com. This will automatically log a support ticket on the Proactis supplier support Helpdesk. Successful suppliers will enter into a framework agreement in a form which is set out in the procurement documents. NEPO does
not give any guarantee and/or warrant the actual value of services which will be places with the successful suppliers by any client using the framework agreement pursuant to this process and accepts no liability thereof.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This framework agreement will be a direct replacement for the current NEPO307 Supply of Liquid Fuels framework and it is anticipated that the succeeding framework agreement will be subject to future renewals. The framework contract period includes a 24 months with the option to extend for a further 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-000358
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
1 June 2021
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 12 - 24 months from the framework agreement expiry date.
six.3) Additional information
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO Members. A list of member
organisations is available in the about section of the NEPO website at: www.nepo.org
This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their
agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social landlords and registered charities who have a need to purchase the above services. Please see the following websites for further details: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
https://www.gov.uk/government/organisations/department-for-education
https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
https://education.gov.scot/ParentZone
Page 14 to 16
https://www.education-ni.gov.uk/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure
http://www.scottishambulance.com/TheService/organised.aspx
http://www.hscni.net/index.php?link=trusts
http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.scotland.gov.uk/Publications/2012/02/2421/1
https://www.communities-ni.gov.uk/contact
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurementpolicy-applies
http://www.police-information.co.uk/index.html
http://www.psni.police.uk/index.htm
http://www.scotland.police.uk/
Page 15 to 16
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency
http://www.fireservice.co.uk/information/ukfrs
http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland
http://www.fire.org.uk/fire-brigades.html
http://www.nifrs.org/areas-districts/
http://www.firescotland.gov.uk/your-area.aspx
https://www.gov.uk/government/publications/current-registered-providers-of-socialhousing
http://directory.scottishhousingregulator.gov.uk/pages/default.aspx
https://www.nidirect.gov.uk/contacts/housing-associations
http://www.charitycommission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage
.aspx
http://www.sell2wales.gov.uk/Search/search_Auth.aspx
http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/social
housing/?id=1822644
A complete list of permissible users is shown on the NEPO website below:
https://www.nepo.org/associate-membership/permissible-users
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at: www.nepo.org
six.4) Procedures for review
six.4.1) Review body
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
Country
United Kingdom