Scope
Reference
DN802354
Description
Swindon Borough Council is seeking to form a contract with a suitable provider for supply of broad range of housing repairs materials and other associated items including (but not limited to) electrical, heating, paints and decorative materials, Roofing, Windows and glass, kitchens, bathroom, ironmongery, sanitaryware, clothing, doors, power tools, aggregates, insulations, gas, plumbing, highways, street lighting, timber, fencing, site safety equipment, etc.
The initial contract term will be for Four (4) years with an option to extend for a further Two (2) years plus a further optional One (1) year extension. Estimated contract spend is £12m across the initial 4 year contract term and £21.3m across the potential total Seven (7) year contract term.
Associated risk with this procurement:
The value of the contract can change over the contract duration (including extension) due
to increase in housing stocks over the period of time or where major repair is to be
undertaken across the housing stocks. The impact of this increase can be upto circa £2m
(10%) additional sums over contract duration.
Implementation of technology-based services for Click and Collect and Van Stock
concepts through NEC housing software (if implemented by SBC, else alternative
platform) is within the scope but industry knowledge about implementation of these
concepts within the NEC is sparce due to very limited implementation of these concepts
on NEC platform across UK. This can impact the overall project and increase in
implementation time and resources.
Total value (estimated)
- £21,300,000 excluding VAT
- £25,560,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2030
- Possible extension to 31 August 2033
- 7 years
Description of possible extension:
The initial contract term will be for Four (4) years with an option to extend for a further Two (2) years plus a further optional One (1) year extension.
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 03419100 - Timber products
- 63120000 - Storage and warehousing services
- 18140000 - Workwear accessories
- 34928000 - Road furniture
- 34929000 - Highway materials
- 35113100 - Site-safety equipment
- 39141000 - Kitchen furniture and equipment
- 39715000 - Water heaters and heating for buildings; plumbing equipment
- 39715210 - Central-heating equipment
- 39721410 - Gas appliances
- 43325000 - Park and playground equipment
- 43325100 - Grounds-maintenance equipment
- 44100000 - Construction materials and associated items
- 44220000 - Builders' joinery
- 44230000 - Builders' carpentry
- 44800000 - Paints, varnishes and mastics
- 44900000 - Stone for construction, limestone, gypsum and slate
- 48400000 - Business transaction and personal business software package
Contract locations
- UKK14 - Swindon
Submission
Enquiry deadline
10 February 2026, 12:00pm
Deadline for requests to participate
23 February 2026, 2:00pm
Submission address and any special instructions
In order to provide unrestricted, full , correct and free of charge access to the tender
documents the Authority is providing the document in the Attachment area of the Pro
Contract e tendering portal at www.supplyingthesouthwest.org.uk
To access the amendable versions of the documents and to submit a response, Suppliers
will need to Register as a Supplier with ProContract at www.supplyingthesouthwest.org.uk
then register an Interest before obtaining access and download the Word and Excel
format Documents for completion and submission. Unrestricted, full, correct and free of
charge access to the tender documents are provided in Attachment area of the Pro
Contract e tendering portal. In the event of difficulties registering as a supplier, please
refer to the System Administrator Proactis support team
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 April 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price is further broken down into the following sub criteria: A. Core items will have 27.5%. These are the items listed in pricing schedule under Sheet 2 under heading Mandated Type Desc (Core). B. Non-... |
Price | 55% |
| Quality | Quality is further broken down into the following sub criteria: •Core Stock Management: 8% •Van Stock: 8% •Proposed Solution: 7% • Value for Money: 3% • Staffing and Succession Planning: 3% •... |
Quality | 35% |
| Social Value | Social Value is at 10% |
Cost | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Swindon Borough Council
- Public Procurement Organisation Number: PNPT-6195-XDWV
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
United Kingdom
Contact name: Swindon Council
Email: tenderinghousingproperty@swindon.gov.uk
Website: https://www.swindon.gov.uk/
Region: UKK14 - Swindon
Organisation type: Public authority - sub-central government