Section one: Contracting authority
one.1) Name and addresses
St John the Baptist CE Junior School
Lower Teddington Rd,
Kingston upon Thames
KT14HQ
Contact
Catherine Morris
cmorris@stjohnshamptonwick.school
Telephone
+44 2089774114
Country
United Kingdom
NUTS code
UKI75 - Hounslow and Richmond upon Thames
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
St John the Baptist Junior School Meals Tender commencing 1st April 2022
Reference number
SJB/MEALS/APR2022
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
St John the Baptist CE Junior School is a single school that is located in Hampton Wick, Kingston upon Thames, at the following address:Lower Teddington Road, Hampton Wick, KT1 4HQ. The proposed contract will be for the outsourced provision of catering services to the Client. It is the Client's expectation that the Successful Bidder shall be responsible for the operation of the catering function including employment and management of staff, supply of foodstuffs, consumables and light equipment and preparing and serving appropriate meals. The Client will retain responsibility for payment of utilities and the operation and maintenance of core catering equipment and facilities.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £93,000 / Highest offer: £156,000 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 15894210 - School meals
- 55523100 - School-meal services
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKJ - South East (England)
Main site or place of performance
St John the Baptist CE Junior School,
Lower Teddington Road
Hampton Wick
Kingston Upon Thames
KT1 4HQ
two.2.4) Description of the procurement
Provision of school meals service to a 2 form entry junior school in Kingston upon Thames with effect from 1st April 2022. The proposed contract will be for the outsourced provision of catering services to the Client. It is the Client's expectation that the Successful Bidder shall be responsible for the operation of the catering function including employment and management of staff, supply of foodstuffs, consumables and light equipment and preparing and serving appropriate meals. The Client will retain responsibility for payment of utilities and the operation and maintenance of core catering equipment and facilities.
two.2.5) Award criteria
Cost criterion - Name: Service / Weighting: 33.33
Cost criterion - Name: Added Value / Weighting: 33.33
Cost criterion - Name: Price / Best Value / Weighting: 33.33
two.2.11) Information about options
Options: Yes
Description of options
A. You are required to submit an overall 'Set Meal Price' which should include all labour, food, materials, training, insurance and management fee costs. The School will pay the Contractor the agreed price based on actual take-up of free meals. The school does not operate Universal Infant Free School meals due to being a junior school.
The 'Set Meal Price' shall be reviewed annually and may be revised in line with change in the RPIX. All changes to costs shall be agreed by the School in writing in advance and prior to implementation. It is the Contractor's responsibility to control costs within the increase allowed by this formula.
Please state clearly when submitting prices whether or not VAT will be charged.
Please state clearly if the staffing cost include London Living Wage allowance (LLW).
B. In addition to the 'Set Meal Price', if caterers wish to submit an additional alternative costing arrangement which allows for greater flexibility and better value for the school, fully explaining the benefits of this alternative pricing structure, then you are welcome to do so. Please note this must be submitted in addition to the 'Set Meal Price' option to ensure there is an initial level of parity between tenders made.
C. Furthermore, and again in addition to the above, the school welcomes alternative models of school meal provision that may be available to us; this may include, but is not limited to, food being cooked offsite and brought in hot, or in some other way linked to another local school. Any alternative models will need to include a fully detailed and costed plan and, where in operation already at another school, references from those schools who we will want to be in contact with.
The school will be responsible for collection of all monies from parents and the contractor will not have any involvement in the direct collection.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-030078
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 January 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Churchill Services t/a Radish
Unit 1, 40 Coldharbour Lane
Harpenden
AL5 4UN
Telephone
+44 1582760055
Country
United Kingdom
NUTS code
- UKJ - South East (England)
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £120,000
Lowest offer: £100,000 / Highest offer: £150,000 taken into consideration
Section six. Complementary information
six.3) Additional information
This was a small catering contract for a small junior school, with a variable price structure, which is subject to school meal take up by pupils. Only two companies submitted a tender.
six.4) Procedures for review
six.4.1) Review body
St John the Baptist CE Junior School
Lower Teddington Road
Hampton Wick
KT1 4HQ
cmorris@stjohnshamptonwick.school
Telephone
+44 2089774114
Country
United Kingdom