Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
65 Brown Street
Glasgow
Contact
Angus MacKay
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/defence-safety-authority
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
MoD Defence Safety Authority BowTie Risk Management Software Application
Reference number
700120317
two.1.2) Main CPV code
- 72261000 - Software support services
two.1.3) Type of contract
Services
two.1.4) Short description
MoD Defence Safety Authority BowTie Risk Management Software Application
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
MoD Defence Safety Authority BowTie Risk Management Software Application
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
£400k per annum over 5 years. Total Value of £2M
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The BowTieXP Risk Management (RM) software is supplied to the MOD under licence by CGE Risk Management Solutions B.V, and the current contract provides support and maintenance including security patches and version updates to avoid obsolescence. This specific software is used across the Defence Safety Authority (DSA) and underpins both the Military Aviation Authority's (MAA) and the Defence Air Environment’s (DAE) RM processes and manages air safety hazards that pose a Risk to Life (RtL) to serving personnel. The current software has been onboarded to MODNet in accordance with JSP604.The existing contract with CGE Risk Management Solutions B.V ends on the 30 September 2024. The Director General for the DSA on behalf of the Secretary of State for Defence intends to award a 4 year + 1 contract to CGE Risk Management Solutions B.V for the continued support and maintenance of the BowTie XP software.
In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with Regulation 32(2)(b)(ii) of the PCR 2015 as competition is absent for technical reasons.
As creator of the software CGE Risk Management Solutions B.V. is the only company who can provide the security patches and version updates required to ensure the software remains up to date and secure, in accordance with the requirements of Defence cyber security policy. This is therefore the only way to ensure that the current MOD software continues to be supported and does not become obsolete. Degradation of current software due to a lack of technical support would leave MOD increasingly vulnerable to cyber-attack would have a gradual detrimental impact on a Duty Holder’s ability to manage RtL within their area of responsibility. In addition, as the existing BowTieXP software is integrated into robust and effective RM processes across the DSA and DAE, it would also affect the MAA’s ability to assure the DAE’s RM processes.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
TBC
Title
MoD Defence Safety Authority BowTie Risk Management Software Application
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
19 March 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
CGE Risk Management Solutions B.V.
Lange Vijverberg 3 2513 AC The Hague The Netherlands
THE HAGUE
Country
Netherlands
NUTS code
- NL33 - South Holland
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £2,000,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
MINISTRY OF DEFENCE
65 BROWN STREET
GLASGOW
G2 8EX
Country
United Kingdom