Section one: Contracting authority
one.1) Name and addresses
South Lanarkshire Council
Council Headquarters, Almada Street
Hamilton
ML3 0AA
Contact
Procurement Service
procurement_service@southlanarkshire.gov.uk
Country
United Kingdom
NUTS code
UKM95 - South Lanarkshire
Internet address(es)
Main address
http://www.southlanarkshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Early Learning and Childcare - South Lanarkshire Council Procured Service Arrangement
Reference number
SLC/PS/EDUC/19/019
two.1.2) Main CPV code
- 80110000 - Pre-school education services
two.1.3) Type of contract
Services
two.1.4) Short description
The choice of the provider will be selected by the parent/guardian of the child therefore the council is utilising an innovative Procured Service Arrangement (PSA) under the Light Touch Rules contained in Regulations 74-76 of the Public Contracts (Scotland) Regulations 2015.
Providers of ELC are invited to join the PSA by submitting a tender to the Council. They will be appointed to the PSA if they can successfully demonstrate that they meet the National Standard, the Law, applicable guidance, and the Council’s procedural requirements and accept the Rates which have been set by the Council in relation to the delivery of funded hours.
The PSA will allow providers to be added over its 10 year term.
two.1.5) Estimated total value
Value excluding VAT: £143,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 80110000 - Pre-school education services
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
Main site or place of performance
South Lanarkshire Council geographical boundary
two.2.4) Description of the procurement
South Lanarkshire Council (“the Council”) is seeking to establish a Procured Service Arrangement (PSA) to ensure the delivery of funded ELC placements within the Council’s geographic area.
two.2.5) Award criteria
Quality criterion - Name: National Standards Criteria / Weighting: 95
Price - Weighting: 5
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
125
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration is from 01/03/2020 to 31/07/2030
.
This notice is alerting the market that Phase 6 of this PSA is now open for application within a new project in PCS-T. The previous PCS-T project was 13956, from today all applications should be made to Project 18787 in PCS-T.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
SPD 2C1 If the bidder relies on the capacities of other entities in order to meet the selection criteria they must complete a full SPD.
SPD 2D1 If the bidder intends to subcontract any share of the contract to third parties who are not being relied upon to meet the selection criteria the bidder is required to complete a shortened version of the SPD.
Exclusion Criteria
SPD Questions 3A – 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds your bid will be excluded where you fail to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures you have undertaken. For the discretionary exclusion grounds your bid may be excluded where you fail to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.
SPD 4A - "It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.
If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
SPD 4D1 - The bidder must confirm they can meet the criteria of the Health and Safety Statements which are as follows;
Policy Statement :
4a The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S)management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your
company’s responsibilities of health and safety management and compliance with legislation.
Note - Organisations with fewer than five employees are not required by law to have a documented policy statement.
Recording of Accidents :
4h. Documented procedures for recording accidents/incidents and undertaking follow-up action. This will include records of accident rates/statistics and frequency for all RIDDOR reportable events for at least the last 3 years. It must demonstrate a system for reviewing significant incidents, and recording action taken as a result including action taken in response to enforcement.
Risk Assessments :
4j. Documented arrangements for carrying out risk assessments capable of supporting safe methods of work and reliable contract delivery where necessary. This must demonstrate that the bidder has in place and implements, procedures for carrying out risk assessments and for developing and implementing safe systems of work (“method statements”), and be able to provide relevant indicative examples. The identification and control of any significant occupational health issues must be prominent.
You must in addition supply a sample of 3 Risk Assessments for the following subject matter;
RA 1 - Child Excursions
RA 2 - Provision of Care
RA 3 - Child Supervision and Safety
three.1.2) Economic and financial standing
List and brief description of selection criteria
SPD 4B - The bidder confirms they already have or can commit to obtain, prior to the commencement of the
contract, the levels of insurance cover indicated below:
4B5.1 Employer's (Compulsory) Liability: 10M GBP
4B5.2 Other Insurance - Public Liability 5M GBP
three.1.3) Technical and professional ability
List and brief description of selection criteria
It is a minimum requirement of the tender that the Bidder holds the following qualifications. The bidder must be able to produce evidence of this upon request within 2 working days.
SPD 4C6 - Food Safety and Hygiene Certificate
Protection of Vulnerable Groups (Scotland) Act Declaration.
All Settings (Excluding Childminders)
Bidder to confirm that All support workers, practitioners and lead practitioners/managers working in the setting and included in the adult: child ratios have either obtained the benchmark qualification for
their role or, if they are still within their first 5 years of registering with the SSSC, have started to work
towards this.
or
Childminders Only - Bidder to confirm that From the implementation of the full roll-out of 1140 hours, childminders delivering the funded entitlement must have either obtained the benchmark qualification for ELC practitioners or, if they are still within their first 5 years of delivering the funded hours be working towards this.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See Attachment 4 and the Procured Service Arrangement Terms and Conditions Attachment 16 within the tender documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-002446
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 August 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
31 August 2022
Local time
12:00pm
Place
Finance & Corporate Resources
South Lanarkshire Council
12th Floor, Council Offices
Almada Street, Hamilton ML3 0AA
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: PSA term will be just over 10 years, bidders can apply at any time to join the PSA. Evaluations will take place from the 1st of March and the 1st of September each year.
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
When requested by the council bidders must complete and submit the following declarations to evidence their compliance with the relevant questions in the Qualification and Technical envelopes.
Declarations and Certificates
SPD Question 2D.1 Prompt Payment Certificate
SPD Questions 3A.1 to 3A.8
Serious and Organised Crime Declaration
Serious and Organised Crime – Information Sharing Protocol with Police Scotland Form
SPD Question 3A.6 Modern Slavery Act Declaration
SPD Question 3D.3 Human Rights Act Declaration
SPD Question 3D.11 Non-Collusion Certificate
Declaration Section Form of Tender
SPD Question 4B.5.1 Insurance Certificates
SPD Question 4C.6
Protection of Vulnerable Groups (Scotland) Act Declaration
Food Safety and Hygiene Certificate
SSSC registration numbers and Qualifications held
SPD Question 4D.1 Health and Safety Evidence of the statements
Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the EPD will invalidate the bid.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18787. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
The award of a funded placement is dictated by parental choice therefore no work is guaranteed.
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Due to the PSA not providing a guarantee of work, community benefits are not being made mandatory within the tender. Community Benefits have been encouraged and bidders have been asked to commit to one of the community examples in Attachment 7 of the Tender Documents. Any Community benefits offered will form part of their contractual obligation and be subject to performance monitoring.
(SC Ref:688757)
six.4) Procedures for review
six.4.1) Review body
Hamilton Sheriff Court
Sheriff Court House, 4 Beckford Street,
Hamilton
ML3 0BT
hamiltoncivl@scotcourts.gov.uk
Telephone
+44 1698282957
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In Scotland, the alternative review body is:
Court of Session
Parliament House
Parliament Square
Edinburgh
EH1 1RQ