Section one: Contracting authority
one.1) Name and addresses
NHS Grampian
Summerfield House, 2 Eday Road
Aberdeen
AB15 6RE
Contact
Peter Obosi
Telephone
+44 3454566000
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00200
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of an Electronic Records Management System for Fertility Patients
Reference number
OC001-21
two.1.2) Main CPV code
- 48814200 - Patient-administration system
two.1.3) Type of contract
Supplies
two.1.4) Short description
NHS Grampian in collaboration with the University of Aberdeen is intending to purchase an Electronic Patient Record (EPR) System for the Aberdeen Centre for Reproductive Medicine (ACRM).
ACRM is seeking to deploy an electronic records management system for fertility patients with a specific and critical minimum functionality by 31st Dec 2021. This ‘out of the box’ solution must include the design, deployment, and user acceptance testing and data migration from legacy systems so that by 31st Dec 2021, the system can cater for live clinical records for patients.
For more detail please see the ‘Fertility Electronic Patient Record System’ Tender Specifications on our eTending System via this link https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48814200 - Patient-administration system
- 79996100 - Records management
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen Fertility Centre, Aberdeen Maternity Hospital, Foresterhill, Aberdeen AB25 2ZL
two.2.4) Description of the procurement
NHS Grampian in collaboration with the University of Aberdeen is intending to purchase an Electronic Patient Record (EPR) System for the Aberdeen Centre for Reproductive Medicine (ACRM).
ACRM is seeking to deploy an electronic records management system for fertility patients with a specific and critical minimum functionality by 31st Dec 2021. This ‘out of the box’ solution must include the design, deployment, and user acceptance testing and data migration from legacy systems so that by 31st Dec 2021, the system can cater for live clinical records for patients.
The contract will run for a minimum of 5years with an option to extend up to 10years.
For more detail please see the ‘Fertility Electronic Patient Record System’ Tender Specifications on our eTending System via this link https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html.
two.2.5) Award criteria
Quality criterion - Name: Quality/Technical / Weighting: 90
Price - Weighting: 10
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend up to additional five years (+1+1+1+1+1). Thereby making the contract 10years if all the extensions are exercised.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see our specification/ITT Documents on pcs-tender for more details.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see Specification and ITT docs for more information
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
NHSS Conditions of Contract for the Provision of Services, Revised December 2018 would apply.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 May 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
25 May 2021
Local time
12:00pm
Place
Electronically
Information about authorised persons and opening procedure
NHS Grampian Procurement
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please see our Specification and ITT Documents for more information via the link below.
Also, note that tender publication on PCS-Tender will be from the 26th of April.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18528. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:651665)
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court and Justice of Peace couret
Castle Street
Aberdeen
AB10 1WP
Telephone
+44 1224657200
Country
United Kingdom