Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
70296 Art and Craft Materials
Reference number
70296
two.1.2) Main CPV code
- 37000000 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
70296 Catalogue discount - Art and Craft Materials for the Education Authority for the period 1 January 2018 to 31 December 2019 (with an option to extend for 2 further 12 month periods)
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 241-500201
Section five. Award of contract/concession
Contract No
70296
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
12 December 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
BUDGET PAPER SUPPLIES LTD
Arborfield Mill Helpston
PETERBOROUGH
LE15 9TE
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
CREATIVE ACTIVITY
LONDONDERRY
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
FINDEL EDUCATION LTD
CHESHIRE
shenderson@findel-education.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
RAHMQVIST UK LTD
SURREY
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
SCARVA POTTERY SUPPLIES
Banbridge
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
SPA 4 SCHOOLS LTD
Ballynahinch
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
SPECIALIST CRAFTS LTD
LEICESTER
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
SPECTRUM EDUCATIONAL LTD t/a part EARLY YEARS DIRECT LTD
Gloucestershire
nikki@spectrumeducational.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
THE CONSORTIUM
Wiltshire
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
TOP CLASS SCHOOL OFFICE SUPPLIES
Bangor
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
www.topclassschoolandoffice.co.uk
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
TTS GROUP LTD
Nottinghamshire
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
TURNERS GRAPHIC ART DRAWING OFFICE SUPPLIES LTD
Derbyshire
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
ULSTER CERAMICS LTD POTTERY SUPPLIES DIVISION
SWATRAGH
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
www.ulsterceramicspotterysupplies.co.uk
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
FINE SOLUTIONS NOTTINGHAM LTD
STROUD
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Yorkshire Purchasing Organisation
WAKEFIELD
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £8,700,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 37000000 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
70296 Catalogue discount - Art and Craft Materials for the Education Authority for the period 1 January 2018 to 31 December 2019 (with an option to extend for 2 further 12 month periods)
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£13,000,000
seven.1.7) Name and address of the contractor/concessionaire
BUDGET PAPER SUPPLIES LTD
PETERBOROUGH
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
CREATIVE ACTIVITY
LONDONDERRY
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
FINDEL EDUCATION LTD
CHESHIRE
shenderson@findel-education.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
RAHMQVIST UK LTD
SURREY
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
SCARVA POTTERY SUPPLIES
Banbridge
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
SPA 4 SCHOOLS LTD
Ballynahinch
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
SPECIALIST CRAFTS LTD
LEICESTER
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
SPECTRUM EDUCATIONAL LTD t/a part EARLY YEARS DIRECT LTD
Gloucestershire
nikki@spectrumeducational.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
THE CONSORTIUM
Wiltshire
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
TOP CLASS SCHOOL OFFICE SUPPLIES
Bangor
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
www.topclassschoolandoffice.co.uk
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
TTS GROUP LTD
Nottinghamshire
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
TURNERS GRAPHIC ART DRAWING OFFICE SUPPLIES LTD
Derbyshire
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
ULSTER CERAMICS LTD POTTERY SUPPLIES DIVISION
Londonderry
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
www.ulsterceramicspotterysupplies.co.uk
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Increase in award value from £8700000 to £13000000
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Since Dec 20 there has been an increase on spend against this FA. Partly attributed to end of year spend but more significantly the increase is the result of additional allocation by DE of Education Restart Wellbeing Funding in response to the impact of Covid-19 on children’s well-being. This funding was initiated in Nov 20 and it is anticipated that there will be more of this funding provided as we move into financial year 21/22 with the ongoing unforeseen impact of the Covid-19 pandemic on mental health of children and this also will include related counselling of children through play therapy funding. In addition consideration has to be given to the lack of staffing resource within the Education Resources Category Team, with recruitment of posts within the team still to be completed. Whilst the renewal of the Arts & Crafts Framework Agreement tender has commenced it is unlikely that it will be awarded prior to the expiry date of the current Framework Agreement i.e. 31/12/21.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £8,700,000
Total contract value after the modifications
Value excluding VAT: £13,000,000