Section one: Contracting authority
one.1) Name and addresses
Blaenau Gwent County Borough Council
General Offices, Steelworks Road
Ebbw Vale
NP23 6DB
Contact
Lee Williams
lee.williams@blaenau-gwent.gov.uk
Telephone
+44 1495311556
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
http://www.blaenau-gwent.gov.uk/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Blaenau Gwent County Borough Council Schools Information Management System (SIMS)
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £767 / Highest offer: £28,226 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
- 72260000 - Software-related services
- 72261000 - Software support services
- 72300000 - Data services
- 72310000 - Data-processing services
- 72320000 - Database services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
two.2.4) Description of the procurement
Prior to the award of these contracts, the current provider -ESS- had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services.
ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service.
In order to bring about the transition, the local authority will enter into a Facilitation Agreement "FA" with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition.
Each school in the local authority's area will enter into a School Contract "SC" with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before.
The highest value SC over the 3 year contract term is 28226GBP and the lowest value SC is 767GBP.
The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows:
- Abertillery Learning Community
- All Saints RC Primary School
- Beaufort Hill Primary School
- Blaen-y-Cwm Primary School
- Bryn Bach Primary School
- Brynmawr Foundation School
- Coed-y-Garn Primary School
- Cwm Primary School
- Deighton Primary School
- Ebbw Fawr Learning Community
- Georgetown Primary School
- Glanhowy Primary School
- Glyncoed Primary School
- Pen-y-Cwm Special School
- Rhos-y-Fedwen Primary School
- River Centre 3-16 Learning Community
- Swffryd Primary School
- St Illtyds Primary School
- St Josephs RC Primary School
- St Marys Church Primary School
- St Marys RC Primary School
- Tredegar Comprehensive School
- Willowtown Primary School
- Ysgol Gymraeg Brohelyg
- Ystruth Primary School
The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contract duration: 36 months
The FA has no value
Individual School Contracts have a value between 28226GBP and 767GBP
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This contract award notice is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement (FA) and/or the individual Schools Contracts (SC). Neither the local authority nor the governing body of any of the schools listed above accepts that the FA and/or the individual SCs are within the scope of application of Part 2 of the Public Contracts Regulations 2015 (as amended).
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 March 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Education Software Solutions Limited
11 Kingsley Lodge, 13 New Cavendish Street
London
W1G9UG
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £767 / Highest offer: £28,226 taken into consideration
Section six. Complementary information
six.3) Additional information
(WA Ref:120077)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom