Section one: Contracting authority
one.1) Name and addresses
Rotherham Metropolitan Borough Council
Riverside House, Main Street
Rotherham
S60 1AE
Contact
Karen Middlebrook
karen.middlebrook@rotherham.gov.uk
Telephone
+44 1709334755
Country
United Kingdom
NUTS code
UKE31 - Barnsley, Doncaster and Rotherham
National registration number
GB173552264
Internet address(es)
Main address
Buyer's address
https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104118
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79431&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79431&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Rotherham Low Carbon Heat Network
Reference number
22-295 / 85200
two.1.2) Main CPV code
- 09000000 - Petroleum products, fuel, electricity and other sources of energy
two.1.3) Type of contract
Supplies
two.1.4) Short description
This ITT is issued by RMBC (“the Council”) in connection with the competitive procurement for technical enabling works and connection to a low carbon heat network, followed by the subsequent supply of heat to an initial 5 buildings within the Council’s estate (namely Town Hall, Civic Theatre, Clifton Park Museum, Orchard Centre and Riverside House). The scope of this procurement does allow for the potential for the following additional buildings to be added to the network at a later date during the terms of this arrangement (Vine Close Boiler House (district heating residential supply), St Anns Boiler House (district heating residential supply), Beeversleigh Flats, Bailey House, Fusion Magna BIC, Eric Manns Building, Chatham Villas – Doncaster Gate, Clifton Park Garden Building, Centenary Market).
two.1.5) Estimated total value
Value excluding VAT: £9,871,419
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 09300000 - Electricity, heating, solar and nuclear energy
- 09323000 - District heating
- 45232140 - District-heating mains construction work
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
two.2.4) Description of the procurement
This ITT is issued by RMBC (“the Council”) in connection with the competitive procurement for technical enabling works and connection to a low carbon heat network, followed by the subsequent supply of heat to an initial 5 buildings within the Council’s estate (namely Town Hall, Civic Theatre, Clifton Park Museum, Orchard Centre and Riverside House). The scope of this procurement does allow for the potential for the following additional buildings to be added to the network at a later date during the terms of this arrangement (Vine Close Boiler House (district heating residential supply), St Anns Boiler House (district heating residential supply), Beeversleigh Flats, Bailey House, Fusion Magna BIC, Eric Manns Building, Chatham Villas – Doncaster Gate, Clifton Park Garden Building and Centenary Market).
The Council will pay for the technical enabling works to its estate for the 5 buildings, but beyond this it is important to note that the Council will be a customer of heat only, and does not intend to invest capital or form any partnership with potential heat network developers to install and manage the heat network in Rotherham.
The technical enabling works component of the contract is expected to commence September 2024 and requires completion by 31 March 2025 to comply with the Council's funding obligations to Salix in respect of Public Sector Decarbonisation Scheme (PSDS) funding.
Works to fully install the heat network are expected to go beyond this date, but connection to the heat network must be achieved by no later than 31 March 2026 for the supply of heat from this date at the latest.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £9,871,419
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 September 2024
End date
31 March 2051
This contract is subject to renewal
Yes
Description of renewals
The Council will review its options ahead of the expiry of the supply contract in respect of future heat supply arrangements that meet the needs and requirements of the organisation at that time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The heat supply agreement will run for a period of 20 years (240 months), with an option to extend by up to a further 5 years (60 months), which can be taken in any combination.
As detailed above, the Council also reserves the right to add a number of additional buildings / sites to the network subject (but not limited) to internal approvals, funding and needs and requirements being met.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As detailed in the tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-030832
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
15 April 2024
Local time
12:00pm
Changed to:
Date
18 April 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 April 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the Contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
six.4.4) Service from which information about the review procedure may be obtained
High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
Country
United Kingdom