Scope
Description
DFTO requires expert IT architecture services (professional services) to work at both group and operator level to assist in the development of a comprehensive systems strategy, roadmap, standards and compliance framework.
This initiative aims to optimise our systems and technology landscape, align with business objectives, and establish consistent standards across our infrastructure. DFTO is in a growth phase for the next 2 years, whereby the governments nationalisation policy will see further DfT Train Operating Companies move under its control. Given DFTO's evolving scale and scope, it is proposed that this service will be procured on a time and materials basis with pre-defined rates.
DFTO proposes to enter into one contract with the successful Tenderer for a period of two (2) years.
DFTO gives no guarantee and accepts no liability for the volume of the Services which may be ordered by DFTO from the Supplier however the total chargeable costs required to perform the services shall be capped at a maximum of £175k (excluding VAT).
The contract may be novated or assigned by DFTO to Train Operating Companies, or any successor parent company to a Train Operating Company, following a corporate restructuring or similar circumstance.
The meaning of Train Operating Companies includes all and any of those train operating companies who, currently or in the future, provide services for the carriage of passengers by railway:
a) under a franchise agreement with the Secretary of State within the meaning of section 23(3) of the Railways Act 1993 or
b) under, or secured under, the Secretary of State's duty in section 30(1) of the Railways Act 1993; or
c) in accordance with legislation which supersedes or amends the powers referred to in a) and b), including where such powers are transferred from the Secretary of State to another body.
The list of current providers of services for the carriage of passengers by railway under these provisions can be found at https://www.gov.uk/guidance/public-register-of-rail-passenger-contracts.
Total value (estimated)
- £175,000 excluding VAT
- £210,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 5 May 2025 to 4 May 2027
- 2 years
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
20 March 2025, 5:00pm
Submission address and any special instructions
All tenders must be submitted via https://www.delta-esourcing.com/respond/R6FH4RDVQ3
Tenders may be submitted electronically
Yes
Award criteria
The contract shall be awarded on the basis of the following criteria:
Quality - 60%
Price - 40%
Full details can be found free of charge in the procurement documents via https://www.delta-esourcing.com/respond/R6FH4RDVQ3
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.delta-esourcing.com/respond/R6FH4RDVQ3
To view all associated tender documents and respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/R6FH4RDVQ3
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
Contracting authority
DFT OPERATOR LIMITED
- Companies House: 07141122
- Public Procurement Organisation Number: PXPM-5448-GHBZ
Waterloo General Office 2nd Floor
London
SE1 8SW
United Kingdom
Region: UKI45 - Lambeth
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NORTHERN TRAINS LIMITED
Summary of their role in this procurement: Procurement Manager
- Companies House: 03076444
- Public Procurement Organisation Number: PZCJ-2164-HJQZ
George Stephenson House
York
YO1 6JT
United Kingdom
Region: UKE21 - York