Section one: Contracting authority/entity
one.1) Name and addresses
The Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CAT-19-015 Refrigeration, Freezing and Chilling
Reference number
CAT 19 015
two.1.2) Main CPV code
- 39310000 - Catering equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The award of a Framework by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of the Framework for Commercial Catering Refrigeration, Freezing and Chilling Equipment as further described in the original Contract Notice.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,692,600
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The award of a Framework by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of the Framework for Commercial Catering Refrigeration, Freezing and Chilling Equipment as further described in the original Contract Notice.
two.2.11) Information about options
Options: Yes
Description of options
Option to extend the arrangement for up to two x 3 months extension periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Modification to the current Framework (CAT-19-015) is necessary to ensure ongoing service provision and to facilitate the procurement of additional requirements until the commencement of a new arrangement is in place.
These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
The Education Authority set up CAT-23-001 Dynamic Purchasing System for Catering Equipment which went live in May 23 with the original intention of running further competitions from the DPS. Following ongoing publications in relation to the Procurement Act 2023, the EA would like to review its long term strategy for the procurement of Catering Equipment, including review of the opportunities and flexibilities offered under the Procurement Act (2023). It is envisaged that this process may take up to six months, and therefore, the EA intend to extend it’s current arrangements for six months, with the options to extend by two further periods of three months if deemed necessary to enable a new procurement to be concluded.
(ii)the modification does not alter the overall nature of the contract;
The nature of the Framework Agreement is not being amended.
(iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement.
The upper estimate of the original Framework Agreement was £1,128,600 GBP, this modification will include for the provision of an additional £564,000 which is less than 50% of the original maximum value of £1,128,600. This does not exceed 50% of the value of the Framework. The new total value of the Framework Agreement would be £1,692,600.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2019/S 219-537458
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
15 March 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Stephen McKenna Company T/A Galgorm Group
Ballymena
phil.Alexander@galgormgroup.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,692,600
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
15 March 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Massey Catering Equipment Limited
Moira
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,692,600
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom