Section one: Contracting authority
one.1) Name and addresses
Cornwall Council
County Hall, Treyew Road
Truro
TR1 3AY
Contact
Miss Tamsyn Willcocks
tamsyn.willcocks@cornwall.gov.uk
Telephone
+44 1872322562
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Transportation of Bodies on Behalf of the Senior Coroner for Cornwall and the Isles of Scilly
Reference number
DN515453
two.1.2) Main CPV code
- 98370000 - Funeral and related services
two.1.3) Type of contract
Services
two.1.4) Short description
In general all deaths not entirely due to natural causes or where a cause of death is unknown should be reported to the Coroner. When there is a sudden death, it is the responsibility of the Coroner to examine the cause of death and to remove bodies from the scene to the Mortuary, pending a post-mortem examination. The cases that require the removal of a body in this way are mainly community rather than hospital deaths. The Coroner through the Police Control Centre or a Coroner’s Officer will instruct a Provider to collect the body and transport it to the mortuary. Body removals will need to be undertaken from different locations in the County and taken to specified mortuaries at locations in Cornwall, Devon and on occasions nationally, at short notice and at any time.
In order to ensure this process is carried out efficiently, Cornwall Council is seeking to appoint Providers by competitive tender to provide this Service which will be used by the Coroner for Cornwall & Isles of Scilly. The Council is the responsible body and is therefore carrying out the tender process on behalf of the Coroner
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £250,000
two.2) Description
two.2.1) Title
Lot 6: Council’s Community Network Areas 15, 18 and 19.
Lot No
6
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKK3 - Cornwall and Isles of Scilly
two.2.4) Description of the procurement
Lot 6: Council’s Community Network Areas 15, 18 and 19.
two.2.5) Award criteria
Quality criterion - Name: quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
Cornwall Council went out to tender in December 2020 to renew an Agreement for contractors to provide a service to transport deceased persons between the place of death to the Coroner’s chosen mortuary. Tenders closed in January 2021, a formal evaluation process followed, and the 8 lots were awarded at the beginning of March 2021.Dignity were awarded Lot 6 but declined due to it not being financially viable for them, there were no other tenders for this lot. .Cornwall Council took the following steps.
1. Offer contract to all bidders who met the quality evaluation criteria
2. Direct enquiries to local Funeral Directors in the area and consideration of a consortium
3. Approach previous bidder to negotiate directly
Conclusion
Co-op submitted a very reasonable price for Lot 6, areas 18 and 19, Legal have incorporated this Lot into the contract along with Lots 3, 4 and 5, using the previously submitted social value and quality method statement responses for all lots. F.D Hall & Son submitted a fair price for Lot 6, area 15, and will subcontract out to Richardson’s of Looe. Legal have drawn up a contract incorporating their pricing document, but no quality method statements or social value templates were submitted as this is not a requirement under the negotiation without prior publication procedure, it was also considered to be a delicate relationship due to the previous history and not appropriate to ask them to fill in extra paperwork, Procurement did however carry out a due diligence report to assess any financial risk, the Due Dil report showed credit health as ‘very low risk’ and no other areas for concern
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 247-615640
Section five. Award of contract
Contract No
DN515453
Lot No
6
Title
Lot 6: Council’s Community Network Areas 18 and 19.
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 March 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Funeral Services Ltd T/A Co-op Funeralcare
1 Angel Square
Greater Manchester
M60 0AG
Country
United Kingdom
NUTS code
- UKK3 - Cornwall and Isles of Scilly
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £125,000
Section five. Award of contract
Contract No
DN515453
Lot No
6
Title
Lot 6: Council’s Community Network Area 15
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 March 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
FD Hall and Son
Tre Ober, Upton Cross
Liskeard
PL14 5AX
Country
United Kingdom
NUTS code
- UKK3 - Cornwall and Isles of Scilly
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £125,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Cornwall Council
County Hall, Treyew Road
Truro
TR1 3AY
Country
United Kingdom