Section one: Contracting authority
one.1) Name and addresses
Erewash Borough Council
Town Hall
Ilkeston
DE7 5RP
Contact
Procurement
Telephone
+44 1159072244
Country
United Kingdom
NUTS code
UKF13 - South and West Derbyshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=ab5255cb-b3a2-eb11-810c-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=ab5255cb-b3a2-eb11-810c-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EBCT 290 - Tender for the Provision of Tree Work (Arboricultural) Services
Reference number
DN539534
two.1.2) Main CPV code
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is establishing a framework for the provision of Tree Works (Arboricultural Services), including hedge pruning, stump removal and re-instatement. It also includes the provision of emergency tree works to address situations where for example a tree is at risk of failing or a tree is blocking a road etc. In the event of emergency tree works being required, Contractors must be able to attend site within one (1) hour of receiving notification from the Council.
In order to be considered for this Contract, Suppliers must be, for the lifetime of this Contract, an approved Arboricultural Association Contractor.
two.1.5) Estimated total value
Value excluding VAT: £340,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77200000 - Forestry services
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
The scope of contract includes Crown Lifting, Crown Reduction, Felling, Hedge Pruning, Miscellaneous, Pollarding, Coppicing, Removing dead wood, Removing stumps and Emergency works.
Annual indicative volumes are provided below (these are not guaranteed):
Crown Lifting - 1500 trees
Crown Reduction - 160 trees
Felling - 60 trees
Hedge Pruning - 4700 metres
Miscellaneous (typically includes pruning back branches from buildings/paths, severing ivy, removing epicormic growth and clearing fallen branches) - 1500 trees
Pollarding - 40 trees
Removing dead wood - 200 trees
Removing stumps - 50 trees
Emergency works - 10 incidents
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: General Tree works / Weighting: 40
Cost criterion - Name: Emergency Tree Works / Weighting: 20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
12 July 2021
End date
11 July 2024
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend for a further 12 month period subject to funding, business need and satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Successful contractor must be, for the duration of the contract, an Arbicultural Association Approved Contractor. Evidence will be required.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
1 June 2021
Local time
12:15pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: If extension option not taken, April 2024. If extension option taken, April 2025.
six.4) Procedures for review
six.4.1) Review body
Erewash Borough Council
Town Hall, Wharncliffe Road
Ilkeston
DE7 5RP
Country
United Kingdom