Section one: Contracting authority
one.1) Name and addresses
University of Hull
Hull
HU6 7RX
Contact
Adam Barkworth
Telephone
+44 1482462028
Country
United Kingdom
NUTS code
UKE11 - Kingston upon Hull, City of
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Marketing Support Services for the Aura Innovation Centre
Reference number
DN207
two.1.2) Main CPV code
- 79340000 - Advertising and marketing services
two.1.3) Type of contract
Services
two.1.4) Short description
We are seeking to appoint suppliers across 4 Lots to deliver marketing support and promotional services for the Aura Innovation Centre. It is expected that these suppliers will be innovative, creative and responsive agencies / consultants / organisations with a track record of developing and delivering outstanding strategic and tactical marketing activity. The successful suppliers will act as an extension to the AIC team and will work closely with the Director, Operations Manager and Marketing and Communications Manager and, where necessary, the University of Hull Marketing & Communications Directorate to ensure consistency of message, tone of voice and brand management.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £233,333
two.2) Description
two.2.1) Title
Marketing and Communications Services Support
Lot No
1
two.2.2) Additional CPV code(s)
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UKE11 - Kingston upon Hull, City of
two.2.4) Description of the procurement
This Lot comprises the delivery of a wide range of marketing, communications, brand and website services and we are seeking an experienced full-service agency to provide this ongoing support to the Aura Innovation Centre (AIC), working alongside AIC staff as an extension of the in-house team.
two.2.5) Award criteria
Quality criterion - Name: Price is not the only award criteria. All criteria as stated in the procurement documents. / Weighting: 85
Price - Weighting: 15
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
ERDF
two.2) Description
two.2.1) Title
Event Management and Marketing
Lot No
2
two.2.2) Additional CPV code(s)
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UKE11 - Kingston upon Hull, City of
two.2.4) Description of the procurement
This Lot comprises the delivery of one large scale event per annum and includes, but not limited to:
Event branding
Event promotion and marketing – multi-channel
Event management – delivery of a wide range of online and offline events – workshops, conferences, roundtable events, awards ceremonies, press launches etc. (to include pre-, on the day and post-event delivery)
Support with speaker acquisition and management
Delegate acquisition and ticket sales
Programme development
Attracting sponsors and partners
Staging and AV
two.2.5) Award criteria
Quality criterion - Name: Price is not the only award criteria. All criteria as stated in the procurement documents. / Weighting: 85
Price - Weighting: 15
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
ERDF
two.2) Description
two.2.1) Title
Film and Photography
Lot No
3
two.2.2) Additional CPV code(s)
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
- 92000000 - Recreational, cultural and sporting services
two.2.3) Place of performance
NUTS codes
- UKE11 - Kingston upon Hull, City of
two.2.4) Description of the procurement
This Lot comprises the delivery of a range of film, animation and photography services including, but not limited to:
Building (internal and external), headshot, corporate, press, case study and event photography
Corporate, case study and event film and videography
Video animation – desired, but not essential
two.2.5) Award criteria
Quality criterion - Name: Price is not the only award criteria. All criteria as stated in the procurement documents. / Weighting: 85
Price - Weighting: 15
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
ERDF
two.2) Description
two.2.1) Title
Content and Copywriting Services
Lot No
4
two.2.2) Additional CPV code(s)
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UKE11 - Kingston upon Hull, City of
two.2.4) Description of the procurement
This Lot comprises the delivery of content and copywriting services including, but not limited to:
Brand messaging frameworks and hierarchies
Website content and copy
Website news, blogs and press releases
Campaign copy and messaging
Event invitations
Briefing documents and speeches
Case studies
Newsletters
two.2.5) Award criteria
Quality criterion - Name: Price is not the only award criteria. All criteria as stated in the procurement documents. / Weighting: 85
Price - Weighting: 15
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
ERDF
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-002390
Section five. Award of contract
Lot No
1
Title
Marketing & Communications Services Support
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 April 2021
five.2.2) Information about tenders
Number of tenders received: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Sowden & Sowden Ltd
26A The Weir
Hessle
HU13 0RU
Country
United Kingdom
NUTS code
- UKE12 - East Riding of Yorkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £133,333
Section five. Award of contract
Lot No
2
Title
Event Management & Marketing
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 April 2021
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Sowden & Sowden Ltd.
26A The Weir
Hessle
HU13 0RU
Country
United Kingdom
NUTS code
- UKE12 - East Riding of Yorkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £58,333
Section five. Award of contract
Lot No
3
Title
Film & Photography
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 April 2021
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Astor Film Productions Ltd
Unit 10, 161 High Street
Hull
HU1 1NQ
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Clay10 Creative
Ergo Building, Bridgehead Business Park
Hull
HU13 0GD
Country
United Kingdom
NUTS code
- UKE12 - East Riding of Yorkshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
World Wide Group
Unit 7 Madison Court, George Mann Road
Leeds
LS10 1DX
Country
United Kingdom
NUTS code
- UKE42 - Leeds
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £21,667 taken into consideration
Section five. Award of contract
Lot No
4
Title
Copywriting Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 April 2021
five.2.2) Information about tenders
Number of tenders received: 12
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Sowden & Sowden Ltd.
26A The Weir
Hessle
HU13 0RU
Country
United Kingdom
NUTS code
- UKE12 - East Riding of Yorkshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Pace Communications Ltd.
Wykeland House, 47 Queen Street
Hull
HU1 1UU
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ron Finlay Communications Limited
12 Grey Close
London
NW11 6QG
Country
United Kingdom
NUTS code
- UKI7 - Outer London – West and North West
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £20,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Hull
Cottingham Road
Hull
HU6 7RX
Country
United Kingdom