Section one: Contracting authority
one.1) Name and addresses
XC TRAINS LIMITED
Admiral Way,Doxford International Business Park
SUNDERLAND
SR33XP
Contact
George Petre
George.Petre@crosscountrytrains.co.uk
Telephone
+44 7816264175
Country
United Kingdom
NUTS code
UKC23 - Sunderland
Companies House
04402048
Internet address(es)
Main address
https://www.crosscountrytrains.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.crosscountrytrains.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.crosscountrytrains.co.uk/
one.4) Type of the contracting authority
Other type
Train Operator
one.5) Main activity
Other activity
Rail Transport
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Ambient ready meals for on board catering
two.1.2) Main CPV code
- 15894200 - Prepared meals
two.1.3) Type of contract
Supplies
two.1.4) Short description
XC Trains Limited (XC) will be conducting a private tender for the purchase of ambient ready meals for the on-board catering offering.
Due to limited space available on-board and limited equipment, XC is looking to introduce an ambient meal for First Class with the view to extend for retail in the future.
Suppliers are required to abide to all relevant UK food standards.
Deliveries need to be made to the following stations: Birmingham New Street, Bristol and Reading.
XC will seek pricing for the following:
- a smaller ambient meal in the style of a starter/tapas - the meal should not require refrigeration or heating before serving with a shelf life higher than 3 months.
- a more substantial option such as a ready meal. This meal may be heated in the on-board microwave. It should require minimal preparation (no decanting of products) and able to be stored at ambient temperature in a self-contained packaging that can be used to serve customers.
- a vegan option will be required for both types of meals
The packaging is required to be at least 85% recyclable.
Please register your interest and inform George Petre by 5PM on 23/04/2023
george.petre@crosscountrytrains.co.uk
two.1.5) Estimated total value
Value excluding VAT: £700,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 15894200 - Prepared meals
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
XC Trains Limited (XC) will be conducting a private tender for the purchase of ambient ready meals for the on-board catering offering.
Due to limited space available on-board and limited equipment, XC is looking to introduce an ambient meal for First Class with the view to extend for retail in the future.
Suppliers are required to abide to all relevant UK food standards.
Deliveries need to be made to the following stations: Birmingham New Street, Bristol and Reading.
XC will seek pricing for the following:
- a smaller ambient meal in the style of a starter/tapas - the meal should not require refrigeration or heating before serving with a shelf life higher than 3 months.
- a more substantial option such as a ready meal. This meal may be heated in the on-board microwave. It should require minimal preparation (no decanting of products) and able to be stored at ambient temperature in a self-contained packaging that can be used to serve customers.
- a vegan option will be required for both types of meals
The packaging is required to be at least 85% recyclable.
Please register your interest and inform George Petre by 5PM on 23/04/2023
george.petre@crosscountrytrains.co.uk
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The meals need to conform to UK food laws such as:
The Food Safety and Hygiene (England) Regulations 2013,
The Food Safety Act 1990,
The General Food Regulations 2004,
The Food Hygiene (Wales) Regulations 2006,
The Food Hygiene (Scotland) Regulations 2006,
The Food Information Regulations 2014 and The Food Information (Amendment) (England) Regulations 2019.
You will also need to comply with Regulation (EU) 1169/2011, Regulation (EC) 852/2004, Regulation (EC) 2073/2005 and Regulation 853/2004 (if applicable).
Please note this is not an exhaustive list and there may be other food legislation that will need to be complied with.
The bidder is required to have the ability to accommodate up to 500,000 meals per year.
The bidder is required to have the ability to deliver across the United Kingdom, including but not limited to the following: Edinburgh, Birmingham, Plymouth, Reading.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 April 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
XC Trains Limited
Birmingham
Country
United Kingdom