Section one: Contracting authority
one.1) Name and addresses
OFCOM
Riverside House, 2a Southwark Bridge Road
London
SE1 9HA
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://ofcom.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://ofcom.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Event Production Services
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
Ofcom has a broad remit in terms of its regulatory duties and the Government has now appointed Ofcom as the regulator for online harms in the UK. With these new duties we are expecting to engage businesses and consumers even more over the coming months and years and so we’re seeking to engage an events production company that can enhance and deliver a range of Ofcom corporate events.
Events will be a mix of in-person, hybrid or virtual. These can take the form of conferences, roundtables or workshops. Most events will include keynote speeches, presentations, panel discussions and Q&A. Attendee numbers can range from 30 – 1000.
With their knowledge, production kit (audio, video, lighting), production strategy, staging, programming, running of the event, design, interactive technology, and post-event analytics this service will support in delivering our key messages, networking, collaborating with our stakeholders.
two.1.5) Estimated total value
Value excluding VAT: £432,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKI - London
two.2.4) Description of the procurement
Ofcom has a broad remit in terms of its regulatory duties and the Government has now appointed Ofcom as the regulator for online harms in the UK. With these new duties we are expecting to engage businesses and consumers even more over the coming months and years and so we’re seeking to engage an events production company that can enhance and deliver many Ofcom corporate events.
Events will be a mix of in-person, hybrid or virtual. These can take the form of conferences, roundtables or workshops. Most events will include keynote speeches, presentations, panel discussions and Q&A. Attendee numbers can range from 30 – 1000.
With their knowledge, production kit (audio, video, lighting), production strategy, staging, programming, running of the event, design, interactive technology, and post-event analytics this service will support in delivering our key messages, networking, collaborating with our stakeholders.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £432,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Following the initial 24 month term, the contract may be extended at Ofcom's absolute discretion for a further period of up to 12 months. Please note that the estimated value includes the discretionary extension period.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 5
Objective criteria for choosing the limited number of candidates:
Candidates will be invited in rank order based on the overall score against our stated selection criteria.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This tendering exercise is being undertaken using the Jaggaer electronic tendering system at https://ofcom.bravosolution.co.uk. Suppliers will need to register on the system in order to participate and registration is free.
The estimated value given is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is £144,000 exc. VAT.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 April 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
8 May 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The High Court - Royal Courts of Justice
London
Country
United Kingdom