Section one: Contracting authority
one.1) Name and addresses
The Mayor and Commonalty and Citizens of the City of London
Guildhall, PO Box 270
London
EC2P 2EJ
Loredana.Sandu@cityoflondon.gov.uk
Telephone
+44 2076063030
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
https://www.cityoflondon.gov.uk
Buyer's address
https://www.capitalesourcing.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Planning and Regulatory Services Case Management Solution
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The City of London Corporation (the 'City') has awarded a contract for the provision of a Planning and Regulatory Services Case Management Solution under Lot 2 only.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £624,005
two.2) Description
two.2.1) Title
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The City of London Corporation (the 'City') is looking to tender for the provision of a Planning and Regulatory Services Case Management Solution.
The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months.
two.2.5) Award criteria
Quality criterion - Name: Technical Envelope / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The requirement has been split into two mutually exclusive lots.
Lot 1: Solution is hosted and supported in the supplier managed private or public cloud in the UK
Lot 2: Solution is hosted and supported in the City of London public cloud (Azure) but manage
Bidders can make a submission to one or both lots.
The City reserves the right in its absolute discretion to award only one of the two lots.
two.2) Description
two.2.1) Title
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Under Lot 2, the City of London Corporation (the 'City') has awarded a contract for the provision of a Planning and Regulatory Services Case Management Solution.
The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months.
two.2.5) Award criteria
Quality criterion - Name: Technical Envelope / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The requirement has been split into two mutually exclusive lots.
Lot 1: Solution is hosted and supported in the supplier managed private or public cloud in the UK
Lot 2: Solution is hosted and supported in the City of London public cloud (Azure) but managed by the supplier
Bidders can make a submission to one or both lots.
The City reserves the right in its absolute discretion to award only one
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-002543
Section five. Award of contract
Lot No
Lot 1
Title
Lot 1: Solution is hosted and supported in the supplier managed private or public cloud in the UK
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
Lot 2
Title
Lot 2: Solution is hosted and supported in the City of London public cloud (Azure) but managed by the supplier
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 July 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
IDOX Software Ltd
Floor 2, 1310 Waterside, Arlington Business Park, Theale
Reading
RG7 4SA
Country
United Kingdom
NUTS code
- UKK - South West (England)
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £624,005
Section six. Complementary information
six.3) Additional information
Please note the value is the estimate ex VAT for the total potential contract period of 10 years.
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Courts of Justice
Strand
London
WA2 2LL
Telephone
+44 20794760000
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
High Court, Royal Courts of Justice
Strand
London
WA2 2LL
Telephone
+44 20794760000
Country
United Kingdom