Section one: Contracting authority/entity
one.1) Name and addresses
Livestock and Meat Commission for Northern Ireland
Lissue Industrial Estate, 1a Lissue Walk
LISBURN
BT28 2LU
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 495257 LMCNI - Support and Maintenance of LMC Farm Quality Assurance Scheme Database
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
LMC NI require a Customer Relationship Management database to support and maintain their farm quality assurance scheme.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £300,293.64
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
LMC NI require a Customer Relationship Management database to support and maintain their farm quality assurance scheme.
two.2.11) Information about options
Options: Yes
Description of options
The contract commenced in April 2017 for an initial contract period of three years until April 2020. Three further optional two year periods were available and LMCNI took the first option in April 2020 as well as the second option in 2022. LMC wish to avail of the third and final option in April 2024.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
LMCNI has procured a contract to deliver the Support and Maintenance of the Livestock and Meant Commissions Farm Quality Assurance Scheme Customer Relationship Management Database. LMC require a modification to this contract as FQAS database requires further development to capture information to allow additional data collection. Additionally there has been an increase to costs requested by the supplier in line with inflationary costs. The estimated value of this modification is £122,889.49 taking the revised total contract cost to £423,183.13.
Regulation 72(1)(b) Additional works, services or supplies “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
14 March 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Codec
Belfast
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £650,000
Total value of the contract/lot/concession: £300,293.64
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 (as amended) and, where. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the. point information on the award of contract is communicated to tenderers. That notification. will provide full information on the award decision. This provides time for the unsuccessful. tenderers to challenge the award decision before the contract is entered into