Section one: Contracting authority/entity
one.1) Name and addresses
West Berkshire Council
Council Office,Market Street
NEWBURY
RG145LD
Contact
Vicki Murphy
Telephone
+44 1635519364
Country
United Kingdom
NUTS code
UKJ11 - Berkshire
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Planning System (Uniform)
two.1.2) Main CPV code
- 72261000 - Software support services
two.1.3) Type of contract
Services
two.1.4) Short description
Supply of IDOX Uniform Software licences and related system support for planning and related services from 1 April 2022-31 March 2023.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £84,287
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
two.2.4) Description of the procurement
Supply of IDOX Uniform Software licences and related system support for planning and related services.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
The software product can only be maintained by the original economic operator as they do not have arrangements with third party suppliers.
This Voluntary Ex Ante Transparency (VEAT) notice directly awarding this contract without prior publication is to allow the Council to continue to use its current IDOX Uniform system that it has configured to meet its business requirement in relation to managing both internal business processes and customer interface for planning, building control, environmental health, community safety, property, land & countryside, education & financial assets and policy services.
The current system has been assessed to meet the needs of our business for the duration of this contract award and the organisation does not wish to seek to procure an alternative solution.
This new contract / extension will ensure that the Council continue on the latest version of the system and has technical support should it have any issues.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
29 March 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
IDOX
1310 Waterside
Theale
RG7 4SA
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £84,287
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom