- Scope of the procurement
- Lot 1 - Air Conditioning and Heating Plant Servicing and Inspection Including Gas Tightness Testing
- Lot 2 – Electrical Testing, Fire Alarm, Emergency Lighting and Electric Vehicle Charging Point Inspection and Servicing
- Lot 3 - Automatic Door Servicing and Inspection
- Lot 4 - Kitchen Extract Fan and Canopy Servicing and Inspection
- Lot 5 - Sewage Treatment Plant Servicing and Inspection
- Lot 6 - Water Quality Inspections and Thermostatic Mixing Valve Servicing and Inspection
- Lot 7 - Lift Servicing and Inspection
- Lot 8 - Lightning Protection Installation Testing and Inspection
Section one: Contracting authority
one.1) Name and addresses
Devon County Council
County Hall, Topsham Road
Exeter
EX2 4QD
Contact
Mrs Ejovwoke Barovbe
Telephone
+44 1392380274
Country
United Kingdom
NUTS code
UKK43 - Devon CC
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CP2336-23 Devon Service Term Contracts
Reference number
DN677938
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Devon County Council (DCC) currently has a range of term contracts for the servicing, inspection and testing of mechanical and electrical plant within its Estate which come to an end on the 31st March 2024. DCC is re-procuring the services provided by these contracts to ensure on going regulatory compliance and effective operation of the installations. The services required under the contract include the servicing, inspection and testing (Planned Services) of mechanical and electrical installations covered by each Lot along with breakdowns, repairs and renewals (Reactive Services) as defined in the Invitation to Tender.
The contracts typically, but not exclusively, covers offices and other corporate buildings, social care units, specialist units, farms, libraries managed by Libraries Unlimited South West*, youth centres run by DYS Space Ltd* and schools* within in Devon who subscribe to collective arrangements for the maintenance of electrical and mechanical plant which in total covers circa 395 sites and approximately 5,700 items of plant, the actual number of sites and items of plant covered will vary by Lot.
The services required have been divided into the following Lots:
Lot 1 - Air conditioning and heating plant servicing and inspection including gas tightness
testing
Lot 2 – Electrical Testing, Fire Alarm, Emergency Lighting and Electric Vehicle Charging
Point Inspection and Servicing
Lot 3 - Automatic doors servicing and inspection
Lot 4 - Kitchen extract fan and canopy servicing and inspection
Lot 5 - Sewage treatment plant servicing and inspection
Lot 6 - Water quality inspections and thermostatic mixing valve servicing and inspection
Lot 7 - Lift servicing and inspection
Lot 8 - Lightning protection installation testing and inspection
DCC wishes to appoint a single appropriately experienced and competent contractor per Lot to undertake for provision of services across the geographical area managed by DCC. Contractors are able to bid for any number of Lots and may be awarded multiple lots. The contracts are for an initial period of four years with the option on the part of DCC to extend with the agreement of the appointed contractor for up to a further four years in 24 month increments.
* See Section VI.3. Additional information
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,290,000
two.2) Description
two.2.1) Title
Lot 1 - Air Conditioning and Heating Plant Servicing and Inspection Including Gas Tightness Testing
Lot No
1
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50730000 - Repair and maintenance services of cooler groups
two.2.3) Place of performance
NUTS codes
- UKK43 - Devon CC
two.2.4) Description of the procurement
Servicing and inspection of air conditioning and heating plant installations including undertaking gas tightness testing across approximately 285 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned). The Lot covers approximately 815 items of heating plant at 260 sites, 345 items of air conditioning/heat pump plant at 70 sites along with gas tightness testing to approximately 270 installations at 190 sites.
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 0
Price - Weighting: 100
two.2.11) Information about options
Options: Yes
Description of options
Option to extend the contract by up to 48 months in two 24 month periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 – Electrical Testing, Fire Alarm, Emergency Lighting and Electric Vehicle Charging Point Inspection and Servicing
Lot No
2
two.2.2) Additional CPV code(s)
- 45310000 - Electrical installation work
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKK43 - Devon CC
two.2.4) Description of the procurement
Periodic testing of electrical installations, the servicing and testing of fire alarms and emergency lighting installations and the test and inspection of electric vehicle charging points across a total of approximately 375 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned). The Lot covers the electrical testing at approximately 335 sites, the servicing and testing of fire alarms at approximately 260 sites and the testing of emergency lighting at approximately255 sites along with the testing and inspection of approximately 25 EV charging posts at 8 sites.
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 0
Price - Weighting: 100
two.2.11) Information about options
Options: Yes
Description of options
Option to extend the contract by up to 48 months in two 24 month periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Automatic Door Servicing and Inspection
Lot No
3
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKK43 - Devon CC
two.2.4) Description of the procurement
Servicing and inspection of automatic door installations at approximately 85 sites covering 175 door installations. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned).
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 0
Price - Weighting: 100
two.2.11) Information about options
Options: Yes
Description of options
Option to extend the contract by up to 48 months in two 24 month periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Kitchen Extract Fan and Canopy Servicing and Inspection
Lot No
4
two.2.2) Additional CPV code(s)
- 45350000 - Mechanical installations
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKK43 - Devon CC
two.2.4) Description of the procurement
Servicing and inspection of kitchen extract fan and canopy installations including cleaning of associated ducting at approximately 170 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned).
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 0
Price - Weighting: 100
two.2.11) Information about options
Options: Yes
Description of options
Option to extend the contract by up to 48 months in two 24 month periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Sewage Treatment Plant Servicing and Inspection
Lot No
5
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 90400000 - Sewage services
two.2.3) Place of performance
NUTS codes
- UKK43 - Devon CC
two.2.4) Description of the procurement
Servicing and inspection of sewage treatment plant installations at approximately 30 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned).
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 0
Price - Weighting: 100
two.2.11) Information about options
Options: Yes
Description of options
Option to extend the contract by up to 48 months in two 24 month periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Water Quality Inspections and Thermostatic Mixing Valve Servicing and Inspection
Lot No
6
two.2.2) Additional CPV code(s)
- 45330000 - Plumbing and sanitary works
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKK43 - Devon CC
two.2.4) Description of the procurement
Water quality inspections and servicing of thermostatic mixing valve installations across a
total of approximately 235 sites. The contract also includes the completion of repairs and renewals (when commissioned). The Lot covers water quality inspections at approximately 235 sites and the testing and servicing of approximately 2,615 thermostatic mixing values across 185 sites.
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 0
Price - Weighting: 100
two.2.11) Information about options
Options: Yes
Description of options
Option to extend the contract by up to 48 months in two 24 month periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 - Lift Servicing and Inspection
Lot No
7
two.2.2) Additional CPV code(s)
- 45313000 - Lift and escalator installation work
- 50750000 - Lift-maintenance services
two.2.3) Place of performance
NUTS codes
- UKK43 - Devon CC
two.2.4) Description of the procurement
Servicing and inspection of lift installations across approximately 60 sites covering approximately 90 lift installations. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned).
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 0
Price - Weighting: 100
two.2.11) Information about options
Options: Yes
Description of options
Option to extend the contract by up to 48 months in two 24 month periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8 - Lightning Protection Installation Testing and Inspection
Lot No
8
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKK43 - Devon CC
two.2.4) Description of the procurement
Testing and inspection of lightning protection system installations at approximately 105 sites. The contract also includes the completion of repairs and renewals (when commissioned).
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 0
Price - Weighting: 100
two.2.11) Information about options
Options: Yes
Description of options
Option to extend the contract by up to 48 months in two 24 month periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-032689
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Lot No
1
Title
Lot 1 - Air Conditioning and Heating Plant Servicing and Inspection Including Gas Tightness Testing
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 February 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Lorne Stewart Plc
Barley House, Estover Road, Estover
Plymouth
PL6 7PY
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £866,862.69
Section five. Award of contract
Lot No
2
Title
Lot 2 – Electrical Testing, Fire Alarm, Emergency Lighting and Electric Vehicle Charging Point Inspection and Servicing
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 February 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ventro Ltd
Aquilam House, 7 Darklake View, Estover,
Plymouth
PL6 7TL
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £632,958.54
Section five. Award of contract
Lot No
3
Title
Lot 3 - Automatic Door Servicing and Inspection
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 February 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
GEZE UK LIMITED
Blenheim Way Fradley Park Lichfield
Staffordshire
WS13 8SY
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £73,240
Section five. Award of contract
Lot No
4
Title
Lot 4 - Kitchen Extract Fan and Canopy Servicing and Inspection
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 February 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Lorne Stewart Plc
Barley House, Estover Road, Estover
Plymouth
PL6 7PY
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £233,154.73
Section five. Award of contract
Lot No
5
Title
Lot 5 - Sewage Treatment Plant Servicing and Inspection
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 February 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Metro Rod Limited
Ashwood Court, Springwood Way, Tytherington Business Park, Macclesfield,
Cheshire,
SK10 2XF
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £129,120
Section five. Award of contract
Lot No
6
Title
Lot 6 - Water Quality Inspections and Thermostatic Mixing Valve Servicing and Inspection
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 February 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Churchill Contract Services Ltd
First Floor, Cedar House, Parkland Square, 750a Capability Green, Luton
Luton
LU1 3LU
Country
United Kingdom
NUTS code
- UKH21 - Luton
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £427,021.36
Section five. Award of contract
Lot No
7
Title
ot 7 - Lift Servicing and Inspection
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 February 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
RJ Lifts Group Limited
Unit One, Galveston Grove, Oldfield Business Park, Fenton
Stoke-on-Trent, Staffordshire
ST4 3PE
Country
United Kingdom
NUTS code
- UKG23 - Stoke-on-Trent
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £122,464
Section five. Award of contract
Lot No
8
Title
Lot 8 - Lightning Protection Installation Testing and Inspection
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 February 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Western Lightning Ltd
Barn Park, Liverton
Newton Abbot
TQ12 6HE
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £53,004
Section six. Complementary information
six.3) Additional information
The following organisations may use the contract for servicing, inspection and testing of
installations (Planned Services);
- Devon County Council
- Libraries Unlimited South West (Company Number 09822597), who currently provide public library services on behalf of DCC within Devon and DYS Space Ltd (Company Number 10229618) who currently provide youth services on behalf of DCC within Devon or any successor body to these organisations appointed by DCC. Any Planned Services commissioned by Libraries Unlimited South West or DYS Space Ltd will be subject to separate contracts with the appointed contractor.
The following organisations may use the contract for breakdowns, repair and renewal of installations (Reactive Services):
- Devon County Council
- any local authority maintained schools school within the Local Education Authority areas of
Devon County Council, details of which can be found here: https://get-information-schools.service.gov.uk/, who from time to time subscribe to the collective non-profit making servicing and inspection scheme for mechanical and electrical installations known as the
‘Devon Maintenance Partnership’ which is operated by Devon County Council. Schools that currently subscribe to the Devon Maintenance Partnership are identified within the Invitation
to Tender. Any Reactive Services commissioned by schools will be subject to separate contracts with the appointed contractor.
- Libraries Unlimited South West (Company Number 09822597), who currently provide public library services on behalf of DCC within Devon and DYS Space Ltd (Company Number 10229618) who currently provide youth services on behalf of DCC within Devon or any successor body to these organisations appointed by DCC. Any Reactive Services commissioned by Libraries Unlimited South West or DYS Space Ltd will be subject to separate contracts with the appointed contractor.
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Royal Court of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom