Scope
Reference
CMAT01.05
Description
The contract will be for the provision of grounds maintenance services. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation. The
Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Contract requirements has been broken down into the following sections:
a. General Service Requirements - General grounds works that are to be undertaken at Trust sites as indicated in the Core Specification in Document 5.
b. Other Area Service Requirements - Site specific grounds
works that are to be undertaken as indicated in the Core Specification in Document 5.
The tender has been split into Lots, by geographical area. The contract start date will be 1st March 2026 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). Schools will join the contract once their current contracts end.
Lot LOT-0005. Lot 5
Description
Lot 5 consists of: All Schools - List of Schools in the tender documents. The proposed contract will be for the provision of grounds maintenance services. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Contract requirements has been broken down into the following sections: a. General Service Requirements - General grounds works that are to be undertaken at Trust sites as indicated in the Core Specification in Document 5. b. Other Area Service Requirements - Site specific grounds works that are to be undertaken as indicated in the Core Specification in Document 5. The tender has been split into Lots, by geographical area. The contract start date will be 1st March 2026 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). Schools will join the contract once their current contracts end.
Contract 1. Crofty Education Trust - Provision of Grounds Maintenance Services
Lots
Lot LOT-0005. Lot 5
Supplier
Contract value
- £542,000 excluding VAT
- £650,400 including VAT
Above the relevant threshold
Award decision date
29 January 2026
Date assessment summaries were sent to tenderers
30 January 2026
Standstill period
- End: 10 February 2026
- 8 working days
Earliest date the contract will be signed
13 February 2026
Contract dates (estimated)
- 1 March 2026 to 28 February 2029
- Possible extension to 28 February 2031
- 5 years
Description of possible extension:
Possible extension of two (2) further years, in 12-month intervals (3 +1+1).
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid.
The Contractor shall note the following specific contract modifications relevant to this procurement:
a. New Schools may join the Trust during the term of the contract; therefore, a contract variation may be required. A pricing assessment will be completed and agreed by the Tenderer and the Trust for each new school in such instances.
b. The quantities requiring maintenance may be amended during the course of the contract, either additions or subtractions, and reasonable adjustments made to the payments as agreed by the
Tenderer and the Trust.
c. Additional activities to existing items may be required of the
Tenderer which an additional payment will be agreed by the Tenderer and the Trust.
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKK3 - Cornwall and Isles of Scilly
Information about tenders
Lot LOT-0005. Lot 5
- 7 tenders received
- 7 tenders assessed in the final stage:
- 5 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Lots that will not be awarded
Lot LOT-0001. Lot 1
Description
Lot 1 consists of the following sites: Godolphin Primary School Marazion School Penpol School. The Contract Value for all Schools is £542000 exclusive of VAT £650400 inclusive of VAT The proposed contract will be for the provision of grounds maintenance services. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Contract requirements has been broken down into the following sections: a. General Service Requirements - General grounds works that are to be undertaken at Trust sites as indicated in the Core Specification in Document 5. b. Other Area Service Requirements - Site specific grounds works that are to be undertaken as indicated in the Core Specification in Document 5. The tender has been split into Lots, by geographical area. The contract start date will be 1st March 2026 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). Schools will join the contract once their current contracts end.
CPV classifications
- 77314000 - Grounds maintenance services
Date of decision not to award
29 January 2026
Lot LOT-0002. Lot 2
Description
Lot 2 consists of the following sites: Rosemellin Community Primary School Roskear Primary & Nursery School Weeth Community Primary School The Contract Value for all Schools is £542000 exclusive of VAT £650400 inclusive of VAT The proposed contract will be for the provision of grounds maintenance services. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Contract requirements has been broken down into the following sections: a. General Service Requirements - General grounds works that are to be undertaken at Trust sites as indicated in the Core Specification in Document 5. b. Other Area Service Requirements - Site specific grounds works that are to be undertaken as indicated in the Core Specification in Document 5. The tender has been split into Lots, by geographical area. The contract start date will be 1st March 2026 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). Schools will join the contract once their current contracts end.
CPV classifications
- 77314000 - Grounds maintenance services
Date of decision not to award
29 January 2026
Lot LOT-0003. Lot 3
Description
Lot 3 consists of the following sites: Garras Community Primary School Halwin School Parc Eglos School Porthleven School Sithney Community Primary School Trannack Primary School The Contract Value for all Schools is £542000 exclusive of VAT £650400 inclusive of VAT The proposed contract will be for the provision of grounds maintenance services. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Contract requirements has been broken down into the following sections: a. General Service Requirements - General grounds works that are to be undertaken at Trust sites as indicated in the Core Specification in Document 5. b. Other Area Service Requirements - Site specific grounds works that are to be undertaken as indicated in the Core Specification in Document 5. The tender has been split into Lots, by geographical area. The contract start date will be 1st March 2026 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). Schools will join the contract once their current contracts end.
CPV classifications
- 77314000 - Grounds maintenance services
Date of decision not to award
29 January 2026
Lot LOT-0004. Lot 4
Description
Lot 4 consists of the following sites: Illogan School Lanner Primary School Pencoys Primary School Pennoweth Primary School The Contract Value for all Schools is £542000 exclusive of VAT £650400 inclusive of VAT Portreath Community Primary School Treloweth Community Primary School The proposed contract will be for the provision of grounds maintenance services. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Contract requirements has been broken down into the following sections: a. General Service Requirements - General grounds works that are to be undertaken at Trust sites as indicated in the Core Specification in Document 5. b. Other Area Service Requirements - Site specific grounds works that are to be undertaken as indicated in the Core Specification in Document 5. The tender has been split into Lots, by geographical area. The contract start date will be 1st March 2026 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). Schools will join the contract once their current contracts end.
CPV classifications
- 77314000 - Grounds maintenance services
Date of decision not to award
29 January 2026
Procedure
Procedure type
Open procedure
Supplier
GREENS (CORNWALL) LIMITED
- Companies House: 07022996
- Public Procurement Organisation Number: PDDR-8232-TDGL
Higher Laity Farm, Old Portreath Road
Redruth
TR16 4HY
United Kingdom
Email: info@greensofcornwall.co.uk
Website: http://www.greensofcornwall.co.uk
Region: UKK30 - Cornwall and Isles of Scilly
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Crofty Education Trust - Provision of Grounds Maintenance Services
Contracting authority
CROFTY EDUCATION TRUST
- Companies House: 10354924
- Public Procurement Organisation Number: PVCB-5772-YMXN
Unit 1 North Crofty Tolvaddon Energy Park
Camborne
TR14 0HX
United Kingdom
Email: business@croftymat.org
Region: UKK30 - Cornwall and Isles of Scilly
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
PHP LAW LLP
Summary of their role in this procurement: Procurement Advisor
- Companies House: OC429243
- Public Procurement Organisation Number: PPRM-9434-VNYQ
Unit 3 The Brutus Centre
Totnes
TQ9 5RW
United Kingdom
Email: josie.medforth@phplaw.co.uk
Website: http://www.phplaw.co.uk
Region: UKK43 - Devon CC