Scope
Reference
CTM-DIR-(25-26) 214
Description
High‑Level Scope – Emergency Lighting Solution for CTMUHB
CTMUHB requires the continued supply of emergency lighting equipment that aligns with the Health Board’s established technical standards and operational needs. The scope focuses on ensuring that future installations, upgrades, and system expansions integrate smoothly with the existing emergency lighting platform used across the CTMUHB estate.
1. Compatibility with Existing Systems
The Health Board operates an established, estate‑wide emergency lighting system with specific hardware, software, and monitoring capabilities. New equipment must be fully compatible with the existing infrastructure to maintain consistent system performance, centralised monitoring, and efficient maintenance.
2. Full Interoperability and Safety Alignment
The emergency lighting solution must operate as part of a unified, interoperable system. This includes supporting:
centralised testing and system oversight,
consistent and reliable fault reporting,
compliance with BS 5266, WHTM guidance, and life safety standards, and
dependable operation during fire or emergency events.
All components must integrate seamlessly into the current communications and diagnostic architecture used across CTMUHB sites.
3. Support for Standardisation Across the Estate
CTMUHB is progressing toward maintaining a standardised emergency lighting platform. Any products supplied must contribute to this strategy by:
ensuring uniformity across existing and future installations,
preventing fragmentation or duplication of monitoring systems, and
enabling estates and engineering teams to manage the system efficiently.
4. Minimising Disruption and Avoiding Re‑engineering
The solution must be deployable within the existing system without the need for:
removal or bypassing of current equipment,
redesign or reconfiguration of monitoring or control systems,
replacement of compatible wiring, or
re‑commissioning of entire networks.
The goal is to maintain continuity of service across clinical and non‑clinical areas without causing operational disruption.
Contract 1. Emergency Lighting
Supplier
Contract value
- £220,000 excluding VAT
- £269,999.96 including VAT
Above the relevant threshold
Earliest date the contract will be signed
6 February 2026
Contract dates (estimated)
- 6 February 2026 to 31 March 2026
- 1 month, 23 days
Main procurement category
Goods
CPV classifications
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
Contract locations
- UKL - Wales
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Additional or repeat goods, services or works - extension or partial replacement
Under Section 41 of the Procurement Act 2023, a contracting authority may directly award a contract where one or more justifications in Schedule 5 apply. In this case, the justification relied upon is the “single supplier” ground, where only one supplier is capable of delivering the required goods or services due to technical, exclusive, or proprietary reasons. The Health Board has adopted the Thorlux SmartScan emergency lighting platform as its standard across the estate. Thorlux is the only manufacturer able to supply equipment fully compatible with the existing network of SmartScan luminaires, control devices, and monitoring systems.
Its system is proprietary, and alternative suppliers cannot provide products capable of integrating with, communicating through, or being managed within the SmartScan architecture. As such, no reasonable alternative supplier exists, fulfilling the Procurement Act’s “single supplier” justification for direct award where exclusive technical capability applies.
Supplier
Thorlux Lighting
- Companies House: 00317886
Merse Road, North Moons Moat
Redditch
B98 9HH
United Kingdom
Email: thorlux@thorlux.co.uk
Region: UKG12 - Worcestershire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Emergency Lighting
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
4-5 Charnwood Court,
Cardiff
CF14 3UZ
United Kingdom
Contact name: Ben Coughlin
Telephone: +447538834453
Email: Ben.Coughlin@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales