Section one: Contracting authority
one.1) Name and addresses
Kent County Council
Invicta House
Maidstone
ME14 1XX
Contact
Mr Joseph Kay
Telephone
+44 3000411394
Country
United Kingdom
Region code
UKJ4 - Kent
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.kentbusinessportal.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.kentbusinessportal.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SC240006 Abnormal Loads Procurement
Reference number
DN707476
two.1.2) Main CPV code
- 71311000 - Civil engineering consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
This project is for the procurement of an Abnormal Loads Notification Processing System. When carrying an abnormal load, Hauliers are required to notify the police, highways, and bridge authorities regarding the movement of abnormal loads around the road network. The hauliers have historically notified the relevant parties using “Cascade’s Abhaulier system, “National Highway’s Esdal system” or via direct communication. These systems allow for the routes to be checked by the asset owner (or a delegated third party) to ensure the proposed route is suitable and safe to carry the abnormal load.
The KCC is using a one-stage 30 day open tender to identify the most suitable supplier/service provider.
Requirements and needs of the service:
The contract is to include all updates, improvements and upgrades to the service throughout its duration.
The service must have the capacity to process up to and in excess of 3,500 Abnormal Load notification requests per month.
A full list of service requirements can be found in Schedule 2 of the "Terms and Conditions" document
The KCC is looking to outsource the service to a single supplier. It is necessary to continue to outsource the service as the KCC does not have the capacity to manage it within its current structure.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Kent County Council (KCC) is looking to obtain the services of software that can process the management and checking of abnormal load notifications/movements across KCC’s publicly maintainable road network. The software must provide a fully comprehensive system that can confidently manage an average of 3200 abnormal load notifications per month (capacity for additional requests as required). The system will be providing a statutory service that is vital to protect the structural integrity of assets, typically bridges, on Kents road network. It is anticipated that the supplier will be expected to deliver the contract across a 5-year period. This will consist of a 3-year initial term with an additional 2x1-year extension option.
Further Information can be found in Schedule 2 of the "Terms and Conditions document.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
15 April 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The Kent County Council
County Hall
Maidstone
ME14 1XQ
Country
United Kingdom