Scope
Reference
001332
Description
YPO, in collaboration with ESPO, are looking to re-procure their Travel Management Framework , the previous reference was: 001104 Travel Management Solution II. The purpose of this preliminary market engagement is to consult with prospective suppliers and customers to ensure the framework's new iteration is fit-for-purpose in the modern market for customers to call off.
The intent for this framework is to be a fixed 4 year solution.
Proposed lot structure:
-Lot 1 - Domestic and international travel including accommodation booking, including but not limited to:
o Bus, rail, ferry & plane tickets
o An online platform for bookings
o Car hire services
-Lot 2; Accommodation bookings for the vulnerable, including but not limited to:
o Homeless, at risk youth, those at risk of domestic abuse, asylum seekers, refugees, released criminals.
-Lot 3;
o Domestic and Internation travel including accommodation and event booking for the education sector.
-Lot 4 - Venue and event hire, specification to cover but not be limited to:
o Event bookings
o Meeting room hire
o Conference bookings
Commercial tool
Establishes a framework
Total value (estimated)
- £200,000,000 excluding VAT
- £240,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2026 to 30 November 2030
- 4 years
Main procurement category
Services
CPV classifications
- 63515000 - Travel services
- 79997000 - Business travel services
- 63516000 - Travel management services
- 98341000 - Accommodation services
- 98341100 - Accommodation management services
- 79952000 - Event services
- 92622000 - Sports-event organisation services
- 63512000 - Sale of travel tickets and package tours services
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
13 March 2026
Engagement process description
YPO are looking to undertake preliminary market engagement with both suppliers and customers in the travel, accommodation and event booking market to ensure our understanding of the framework required is fit for purpose and meets the needs of the market.
Engagement is to include an RFI document as well as meetings held via Teams to understand what is available in the marketplace and understand how this can be better delivered to customers.
YPO is looking for feedback from both existing suppliers of the previous solution as well as potential new suppliers.
Interested parties should contact Phillip Crawford at: Travel@ypo.co.uk to request the RFI document.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
14 May 2026
Contracting authorities
Yorkshire Purchasing Organisation
- Public Procurement Organisation Number: PMRV-4748-MNJV
41 Industrial Park
Wakefield
WF2 0XE
United Kingdom
Contact name: Phillip Crawford
Email: travel@ypo.co.uk
Region: UKE45 - Wakefield
Organisation type: Public authority - sub-central government
Eastern Shires Purchasing Organisation
- Public Procurement Organisation Number: PYDD-1122-TCVN
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Contact name: James Hansell
Email: j.hansell@espo.org
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government