Section one: Contracting authority
one.1) Name and addresses
NHS Sussex Integrated Care Board (ICB)
Sackville House, Brooks Close
Lewes
BN7 2FZ
Contact
Stuart Meredith
Country
United Kingdom
Region code
UKJ2 - Surrey, East and West Sussex
NHS Organisation Data Service
QNX
Internet address(es)
Main address
https://www.sussex.ics.nhs.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://atamis-1928.my.site.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Wheelchair and Specialist Seating Service - C401025 - ITT
Reference number
C401025
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Sussex Integrated Care Board (ICB) is looking to provide a contract to provide wheelchair and specialist seating services to the population of Sussex for a 5 + 2 year contract, commencing 1st April 2027.
The Sussex Wheelchair Service provides a comprehensive, integrated service for adults, children, and young people with long-term mobility needs.
Service users have described a wheelchair as "a vehicle of freedom," highlighting both the emotional and functional significance of the service.
The service supports individuals to optimise their independence, health outcomes, and quality of life through timely access to assessment, provision, maintenance, and review of appropriate wheeled mobility equipment. The service is designed to be equitable, needs-led, and responsive, ensuring consistent and high-quality provision across Sussex. It includes both manual and powered wheelchairs, pressure-relieving cushions, and postural management equipment, tailored to meet long-term clinical needs.
The Specialist Postural Static Seating Service will be for adults in East Sussex.
Interested providers will be able to view this opportunity via the live opportunities list on the 'Health Family' e-procurement system, Atamis.
Click on 'View our Live Opportunities' from the home page, available on the following link:
https://atamis-1928.my.site.com/s/Welcome
Annual contract value: £8,436,258
Estimated total contract value including 2 year extension: £59,053,806 (5 year contract + 2 year extension)
Proposed contract start date: 1st April, 2027.
Closing date to respond to the tender will be: Thursday 12th March 2026 at 12:00pm (Noon).
two.1.5) Estimated total value
Value excluding VAT: £59,053,806
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85100000 - Health services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
NHS Sussex Integrated Care Board (ICB) is looking to provide a contract to provide wheelchair and specialist seating services to the population of Sussex for a 5 + 2 year contract, commencing 1st April 2027.
The Sussex Wheelchair Service provides a comprehensive, integrated service for adults, children, and young people with long-term mobility needs.
Service users have described a wheelchair as "a vehicle of freedom," highlighting both the emotional and functional significance of the service.
The service supports individuals to optimise their independence, health outcomes, and quality of life through timely access to assessment, provision, maintenance, and review of appropriate wheeled mobility equipment. The service is designed to be equitable, needs-led, and responsive, ensuring consistent and high-quality provision across Sussex. It includes both manual and powered wheelchairs, pressure-relieving cushions, and postural management equipment, tailored to meet long-term clinical needs.
The Specialist Postural Static Seating Service will be for adults in East Sussex.
The service will be founded on the following core objectives:
• People who use the service and their carers have access to high quality, evidence-based advice, assessment, prescription and reviews.
• People who use the service and their carers are fully involved in the design and delivery of the service across the integrated care pathway.
• The service is timely, flexible and responsive to user/carer needs.
• The health and safety of people who use the service, their carers, and staff is promoted and supported at all times.
• The service is equitable and is available in the same way to all those who are eligible.
• The service is easily accessible and provides good quality information.
• The safeguarding of children, young people and adults is paramount at all levels of service delivery.
• The service is efficient, responds promptly and demonstrates value for money across all aspects of service provision.
• Professionals work together to make sure the needs of users are central to service delivery.
Interested providers will be able to view this opportunity via the live opportunities list on the 'Health Family' e-procurement system, Atamis.
Click on 'View our Live Opportunities' from the home page, available on the following link:
https://atamis-1928.my.site.com/s/Welcome
Annual contract value: £8,436,258
Estimated total contract value including 2 year extension: £59,053,806 (5 year contract + 2 year extension)
Proposed contract start date: 1st April, 2027.
Closing date to respond to the tender will be: Thursday 12th March 2026 at 12:00pm (Noon).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract is for 5 years with a period of 2 years to further extend the contract (5 + 2).
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Excluding this contract Bidders must have a minimum annual turnover of at least the annual contract value.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-049182
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 March 2026
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 March 2026
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Interested providers will be able to view this opportunity via the live opportunities list on the 'Health Family' e-procurement system, Atamis. Click on 'View our Live Opportunities' from the home page, available on the following link: https://atamis-1928.my.site.com/s/Welcome
Once you have found the opportunity (via the search function, using the title or reference number), to gain full access to the bid documentation (including questionnaires), you will need to click on 'Register interest' - this will take you to the log-in page.
If you are not already registered on the system, you will need to do so before gaining full access to the documentation and be able to submit a bid.
This is a Provider Selection Regime (PSR) Contract Notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 and the Procurement Act 2023 do not apply to this award.
six.4) Procedures for review
six.4.1) Review body
NHS Sussex Integrated Care Board
Sackville House, Brooks Close
Lewes
BN7 2FZ
Country
United Kingdom
Internet address
https://www.sussex.ics.nhs.uk/
six.4.2) Body responsible for mediation procedures
NHS England
Skipton House, 80 London Road
London
SE1 6LH
Country
United Kingdom