Project Theseus

Publication reference: 2021/S 000-008282
Publication date: 19 April 2021

F17: Contract notice for contracts in the field of defence and security

Section one: Contracting authority/entity

one.1) Name, addresses and contact point(s)

Ministry of Defence

Future Capability Group, Spruce 2B, MOD Abbey Wood

Bristol

Contact

Mr Brad Hayward, #1261

For the attention of

Mr Brad Hayward

Email(s)

Bradley.Hayward110@mod.gov.uk

Telephone

+44 3001525303

Country

United Kingdom

Further information

Further information can be obtained from the above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from

The above-mentioned contact point(s)

Tenders or requests to participate must be sent to

The above-mentioned contact point(s)

one.2) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

one.3) Main activity

Defence

one.4) Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities:

No


Section two: Object of the contract

two.1) Description

two.1.1) Title attributed to the contract by the contracting authority

Project Theseus

two.1.2) Type of contract and location of works, place of delivery or of performance

Services

Service category No 3: Defence services, military defence services and civil defence services

NUTS code
  • UK - United Kingdom
two.1.3) Information on framework agreement

The notice involves the establishment of a framework agreement

two.1.4) Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in months: 11

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:

£12,500,000

two.1.5) Short description of the contract or purchase(s)

Framework Agreement for experimentation tasking(s) in the field of Autonomous Logistics. Framework tasking can range in scope and scale to small-scale procurement or funded demonstrations, to financial contributions towards development of a complete technological solution to Project Theseus.

two.1.6) Common procurement vocabulary (CPV)
  • 75000000 - Administration, defence and social security services
Additional CPV code(s)
  • 73000000 - Research and development services and related consultancy services
two.1.7) Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed

The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts

The successful tenderer is obliged to specify which part or parts of the contract it intends to subcontract beyond the required percentage and to indicate the subcontractors already identified

two.1.8) Lots

This contract is divided into lots: Yes

Tenders may be submitted for one or more lots

two.2) Quantity or scope of the contract

two.2.1) Total quantity or scope

The Theseus Framework will be established to provide conduit for numerous experimentation taskings in field of Autonomous Logistics. The tasks, or lots, will be operating concurrently, with range of activities from small scale procurement or funded demonstrations, to large scale contributions towards development of a complete Theseus solution.

Estimated value excluding VAT:

£12,500,000

two.3) Duration of the contract or time limit for completion

Completion: 31 March 2022

Information about lots
2) Common procurement vocabulary (CPV)
  • 75000000 - Administration, defence and social security services
CPV additional
  • 73000000 - Research and development services and related consultancy services
3) Quantity or scope

Framework Agreement will deliver competitive taskings to participants.

5) Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.


Section three. Legal, economic, financial and technical information

three.1) Conditions relating to the contract

three.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

Payment arrangements will vary across Framework taskings/lots, with potential for milestone payments on task completion.

three.2) Conditions for participation

three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once)

- Browse to the eSourcing Portal

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)

- Click on the relevant PQQ to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance please consult the online help, or contact the eTendering help desk.

Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once)

- Browse to the eSourcing Portal

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)

- Click on the relevant PQQ to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance please consult the online help, or contact the eTendering help desk.


Section four: Procedure

four.1) Type of procedure

four.1.1) Type of procedure

Restricted

four.1.2) Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: No upper limit to Framework participants if successfully complete PQQ and ITT procedure. Taskings/lots within Framework will be competitive processes however.

four.3) Administrative information

four.3.1) File reference number attributed by the contracting authority

FCG/22 (701553447)

four.3.3) Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18 May 2021 - 5:00pm

Payable documents: no

four.3.4) Time limit for receipt of tenders or requests to participate

19 May 2021 - 5:00pm

four.3.6) Language(s) in which tenders or requests to participate may be drawn up

English


Section six: Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: No

six.3) Additional information

The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.