Section one: Contracting authority
one.1) Name and addresses
Bournemouth Christchurch and Poole Council
Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
Contact
Strategic Procurement
Telephone
+44 1202128989
Country
United Kingdom
NUTS code
UKK24 - Bournemouth, Christchurch and Poole
Internet address(es)
Main address
Buyer's address
https://www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Security, Stewarding and Crowd Management for the Bournemouth Air Festival
Reference number
DN586720
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
BCP Council has awarded a contract to a supplier to provide Security, Stewarding and Crowd Management Services for the Bournemouth Air Festival.
The supplier will be responsible for providing qualified SIA certified security and competent
stewards for a range of roles across the event site to ensure the safe running of the event.
They will be responsible for the management of this team whilst onsite and for ensuring the
staffing requirements are met.
The contract is for one year with the option to extend annually for a further four years
(1+1+1+1+1). Therefore, if all extensions were taken the full length of the contract would be
for five years. The start date of the contract is 1 March 2022.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £600,000
two.2) Description
two.2.2) Additional CPV code(s)
- 75241000 - Public security services
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKK24 - Bournemouth, Christchurch and Poole
two.2.4) Description of the procurement
The Bournemouth Air Festival involves a wide multi agency partnership working and the council are appointing a security company with extensive Crowd Management experience to continue to deliver a world class safe event. The event attracts an average of 700,000 people across the 4 days with the core event times being 10:00 – 22:00 hours Thursday to Saturday and 10:00 – 18:00 hours on Sunday. The site runs across 1.5 miles on two levels and including an afternoon and evening flying display, ancillary entertainment, military villages, trading, catering and funfair provision.
The supplier is responsible for supplying all security and stewarding personnel for the festival. The supplier will be responsible for providing qualified SIA certified security and competent stewards for a range of roles across the event site to ensure the safe running of the event. They will be responsible for the management of this team whilst onsite and for ensuring the staffing requirements are met
The supplier will be responsible for sourcing radios and ear-pieces for all staff working under them at the event directly from the appointed radio supplier and for the costs incurred for this. No accommodation is provided for security so the supplier is responsible for any accommodation along will all welfare arrangements such as food.
Security requirements will begin from the weekend prior to the event each year, building up to the main requirement over the event. There will be a requirement for a small number of Security to remain until the end of the Tuesday after the event each year.
In addition to the SIA numbers for the event, the council will also require roles to be provided that can deliver as a Security Manager, Radio Controller, Supervisor, Crowd Dynamic Advisor and Search and Security Measures Manager.
The contract value has been set at up to £600,000 over the full contract term. The Council does not guarantee this value of spend and the spend is dependent on the requirements for the security provision in each year of the contract.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-031431
Section five. Award of contract
Contract No
DN586720
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 March 2022
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SPA Security & Events Ltd
15 Quartz Avenue
Mansfield
NG18 4XB
Country
United Kingdom
NUTS code
- UKF15 - North Nottinghamshire
National registration number
06541695
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £600,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Courts of Justice
The Royal Court of Justice
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87
(standstill period) and Regulations 91 (enforcement of duties through the Court) of the
Public Contracts Regulations 2015 (as amended).