Section one: Contracting authority
one.1) Name and addresses
Leeds Beckett University
C Building, Portland Way
Leeds
LS1 3HE
Contact
Russell Brewood
Telephone
+44 1138124634
Country
United Kingdom
Region code
UKE42 - Leeds
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Public-relations-services./2628TUT2BG
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Monitoring-and-control-services./Y9FE8UW84T
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Communications and Campaigns Framework
Reference number
RB687
two.1.2) Main CPV code
- 79416000 - Public relations services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender is for communications and campaigns. This may include;
•insight gathering and analysis;
•campaign strategy development, planning, delivery and evaluation;
•content development and production, including copywriting, creating social and digital content, and other campaign assets;
•media relations; and
•public affairs.
We wish to appoint specialist providers who can offer in-house (not-outsourced) expertise across the range of communications and campaigns disciplines and deliverables as set out above.
We estimate that we will spend between £5,000-£50,000 per annum across all lots, however the University does not guarantee this or any level of spend.
The framework will be split into five lots as follows:
•Lot 1 – campaigns and projects
•Lot 2 – crisis management
•Lot 3 – content creation and copywriting
•Lot 4 – public affairs
•Lot 5 – media training
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Campaigns and Projects
Lot No
1
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
Leeds
two.2.4) Description of the procurement
Contractors on this lot will be expected to provide specialist support on a range of campaigns and projects. This could include PR, media relations and public affairs; campaign strategy, development and management; and content creation for a wide range of channels including podcasts, digital and social media. Work could range from leading campaigns on behalf of the university, to contributing to elements of campaigns alongside the university and other partners; and may be focused on the areas of expertise in our academic schools.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £50,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 year initial framework followed by 2 years possible extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/2628TUT2BG
two.2) Description
two.2.1) Title
Crisis Management
Lot No
2
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
Leeds
two.2.4) Description of the procurement
Contractors on this lot will have a proven specialism in handling crisis and reputational communications. They will use their established expertise and draw on insight and intelligence to advise the university on live strategies to manage media and other key parties. This could include directly managing media requests, running a media response function, coordinating stakeholder communications, and providing out-of-hours cover on behalf of the university.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £40,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 + 2 year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Content Creation and Copywriting
Lot No
3
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
Leeds
two.2.4) Description of the procurement
Contractors on this lot will be expected to develop and deliver content for web, digital and social media; internal, external and student audiences; and other communications channels as required. This will include gathering and writing content about the institution, through interviews, research, briefings and other routes, taking often complex academic research and producing content for wider audience understanding.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £40,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 + 2 year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Public Affairs
Lot No
4
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
Leeds
two.2.4) Description of the procurement
Contractors on this lot will provide public affairs expertise to help the university secure relationships and positioning in support of their strategic ambitions, using a range of evidenced approaches and techniques. This work could include local, regional, national and international engagement, through a variety of sectors and networks.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £40,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 + 2 Year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Media Training
Lot No
5
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
Leeds
two.2.4) Description of the procurement
Contractors on this lot will provide expertise to help the university prepare spokespeople for radio, television and print interviews ensuring they can communicate with clarity and confidence and have an understanding of what the media and journalists are looking for. This work could include local, regional, national and international audiences.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £40,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 + 2 year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 April 2023
Local time
12:00pm
Place
Leeds
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4 years
six.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Public-relations-services./2628TUT2BG" target="_blank">https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Public-relations-services./2628TUT2BG
To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/2628TUT2BG" target="_blank">https://neupc.delta-esourcing.com/respond/2628TUT2BG
GO Reference: GO-2023322-PRO-22371656
six.4) Procedures for review
six.4.1) Review body
Leeds Beckett University
C Building, Portland Way
Leeds
LS1 3HE
Telephone
+44 1138124634
Country
United Kingdom