Scope
Reference
BTC019
Description
Biggleswade Town Council oversees the Christmas light display in the Market Square and High Street and is inviting applications for the design, supply, installation, removal, storage, and annual maintenance and testing of high-quality Christmas lights. This contract will cover the festive light displays for the 2025, 2026, and 2027 Christmas seasons, starting in November 2025.
The Council is committed to delivering a high-quality Christmas lights display for its residents. The aim is to create a festive display that impresses the community and celebrates the season.
All bidders are required to submit a completed paper copy of the specification document. All further details relating to this business case submission can be found in the specification document.
The deadline for responses is 12:00 PM (noon) on Thursday 1st May 2025.
Commercial tool
Establishes a framework
Total value (estimated)
- £51,000 excluding VAT
- £61,200 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 18 January 2028
- 2 years, 3 months, 18 days
Main procurement category
Goods
CPV classifications
- 31500000 - Lighting equipment and electric lamps
- 51100000 - Installation services of electrical and mechanical equipment
- 51200000 - Installation services of equipment for measuring, checking, testing and navigating
Contract locations
- UKH - East of England
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0%
Framework operation description
Biggleswade Town Council is advertising this tender opportunity on the Find a Tender platform and is following an open procurement process. The Town Council is committed to a fair, open, and transparent procurement process. Bids are invited from qualified contractors with proven experience in delivering similar projects, ideally within a similar setting and geographic location.
After completing the procurement process, the Town Council intends to appoint the highest-scoring bidder to deliver the contract. Details regarding the bidding process, evaluation, and appointment are outlined within the Invitation to Tender document.
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
3 April 2025, 11:59pm
Tender submission deadline
1 May 2025, 12:00pm
Submission address and any special instructions
All bidders are required to submit a completed paper copy of the Invitation to Tender document.
Each tendering firm shall be supplied with a specifically marked envelope from Biggleswade Town Council in order to post their completed tender. The envelope will have "Christmas Lights Tender" written on it and the address below. No tenderer can write anything further onto the envelope. To receive one of these envelopes, please email deborah.jackson@biggleswadetowncouncil.gov.uk.
Bidders must submit their final tender to the following address before the submission deadline:
The Town Clerk & Chief Executive Biggleswade Town Council The Old Court House 4 Saffron Road Biggleswade Bedfordshire SG18 8DL
All tenders received will be held by the Town Clerk & Chief Executive and remain in the sealed envelopes until the prescribed date for opening tenders.
Tenders may be submitted electronically
No
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Design | Quality | 30% |
| Price | Cost | 30% |
| Previous Project Experience | Quality | 20% |
| Health & Safety | Quality | 10% |
| Project Management & Communication | Quality | 5% |
| Maintenance | Quality | 5% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Biggleswade Town Council Christmas Lights Invitation to Tender.pdf
Contracting authority
Biggleswade Town Council
- Public Procurement Organisation Number: PHHP-8389-XYJR
The Old Court House, 4 Saffron Road
Biggleswade
SG18 8DL
United Kingdom
Contact name: Deborah Jackson
Region: UKH25 - Central Bedfordshire
Organisation type: Public authority - sub-central government