Scope
Reference
JPS1266
Description
The Forensic Science Regulator (FSR) timeline for achieving compliance with statutory regulations means that a number of business areas within Surrey Police and Sussex Police are either currently already accredited or are looking to become accredited or compliant with the FSR's Code of Practice. As such the demand upon the current Quality Management System (QMS) being used, has never been so high and is only due to continue to expand as more units/sites and departments seek to become accredited and become fully engaged with the accreditation process and meeting statutory requirements
Issued by the Police and Crime Commissioner for Surrey on behalf of itself and the Police and Crime Commissioner for Sussex (together "the Contracting Authority") who are seeking to award a Contract for the provision of an Electronic Quality Management System (eQMS).
The Requirement will be tendered for a single Supplier.
The Contract Term shall be for a period of 5 years with the option to extend by a further two 12 month periods.
We are anticipating the tender to be advertised on the w/c 17th March.
Total value (estimated)
- £274,997 excluding VAT
- £330,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 1 August 2030
- 5 years, 1 day
Main procurement category
Services
CPV classifications
- 48600000 - Database and operating software package
- 48610000 - Database systems
- 48611000 - Database software package
- 64216110 - Electronic data exchange services
- 72212600 - Database and operating software development services
- 72212610 - Database software development services
- 72222000 - Information systems or technology strategic review and planning services
- 72222100 - Information systems or technology strategic review services
- 72222200 - Information systems or technology planning services
- 72224200 - System quality assurance planning services
- 72225000 - System quality assurance assessment and review services
- 72240000 - Systems analysis and programming services
- 72245000 - Contract systems analysis and programming services
- 72300000 - Data services
- 72310000 - Data-processing services
- 72312000 - Data entry services
- 72313000 - Data capture services
- 72314000 - Data collection and collation services
- 72321000 - Added-value database services
- 72322000 - Data management services
Submission
Publication date of tender notice (estimated)
6 March 2025
Enquiry deadline
2 April 2025, 1:00pm
Tender submission deadline
14 April 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
22 May 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Full pass on Gateway questions 70% weighting for Quality/Technical questions 20% weighting for price 10% weight for social value |
Price |
Weighting description
Full pass on Gateway questions
70% weighting for Quality/Technical questions
20% weighting for price
10% weight for social value
Other information
Payment terms
30 days upon receipt of valid invoice
Procedure
Procedure type
Open procedure
Contracting authority
The Police and Crime Commissioner for Surrey
- Public Procurement Organisation Number: PTBH-8315-RNZP
PO Box 412
Guildford
GU3 1YJ
United Kingdom
Region: UKJ25 - West Surrey
Organisation type: Public authority - sub-central government