Section one: Contracting authority
one.1) Name and addresses
Pennine Academies Yorkshire
Farnham Primary School
Bradford
BD7 3HU
Contact
Neil Meadows
Telephone
+44 1423810985
Country
United Kingdom
NUTS code
UKE41 - Bradford
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for the Management of the Catering Services at Pennine Academies Yorkshire
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The Pennine Academies Yorkshire MAT (PAYMAT) Trust has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process.
The schools involved are: -
• Clayton Village Primary School
• Crossley Hall Primary School
• Grove House Primary School
• Hollingwood Primary School
• Horton Grange and Farnham Primary Schools (on the same site)
• Laycock Primary School
This is a growing trust and there is a requirement for a Framework Agreement.
Additional schools are expected over the initial course of the contract.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKE41 - Bradford
two.2.4) Description of the procurement
Timeline of Tender:
Site Visits by Contractors See below
Tender Return Deadline - 06/05/2022
Presentations - 24/05/2022
Reference Visit by School if required - 26/05/2022
Contract Award - 01/06/2022
Contract Agreement - 08/06/2022
Contract Start - 01/09/2022
Site Visits to attend:
Clayton Village - 11.30am - 04/04/22
Crossley Hall - 12.15am - 04/04/22
Grove House - 11.00am - 07/04/22
Hollingwood - 11.00am - 04/04/22
Horton Grange/Farnham - 11.30am - 06/04/22
Laycock - 11.30am - 06/04/22
Presentations:
A typical agenda is likely to be:
Contractors will have 45 minutes to deliver a presentation to the Trust.
The agenda will be a short introduction - approximately 5 minutes, followed by a presentation of foods that the Trust would expect to see on the day-to-day menus - approximately 25 minutes, and then followed by questions and answers - approximately 15 minutes.
It will be a requirement of the presentation that the area or operations manager who would have direct responsibility for the contract is present.
Objectives:
The Trust's objectives for the new contract are as follows: -
• A catering service that is well managed and requires minimal involvement from the Trust's management team.
• A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high-quality food offer and spend a substantial amount of time on site at the outset to undertake this.
• A Contractor who is proactive in their relationship management with the Trust, with good communication with key staff in each school.
• A Contractor with a clean line of communication and escalations for the schools to deal with any issues efficiently and effectively.
• Investment in the Trust's Catering service through increased marketing, equipment to enhance the services and educational events in return for a tenure of contract.
• Develop a partnership with a Contractor with a strong ethical policy, who will not only educate pupils on recycling, the environment, reducing their carbon footprint but also facilitate this and lead by example.
• Encourage the pupils and service to reduce plastics, increase recycling, reduce delivery miles and food waste.
• To find a Contractor who can work with the Trust to help those in the community who may be struggling to buy food for their families.
• A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal.
• A catering service that encourages students to take a heathy and balanced meal on a regular basis but also gives them the opportunity to try new foods that they may not have tried before.
• Food and drinks that look appetising and are attractively presented.
• A hospitality service that will help showcase the Trust through events to parents and visitors.
• A Contractor that adopts a flexible and proactive approach to all Trust activities.
• A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the Trust and the Contractor across both primary settings.
• A Contractor that operates using the optimum level of staffing and management structure to support the Contract and the Schools.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The option to extend is for two, one year extensions at the end of the initial contract period.
Any investment must be depreciated over the initial contract period of 36 months. Renewals will not be made to extend the recovery period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
To receive the full ITT documentation - Email admin@redboxcs.com for the attention of Neil Meadows or Chris Webster.
The main evaluation is split 50/50 with financial and quality.
References will be collected as part of the evaluation.
Presentations are the second round of evaluation, they are not included in the main evaluation scoring.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
It is the intention to appoint a single contractor and as schools join the trust to request the contractor provide the catering services in these schools.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 May 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
6 May 2022
Local time
12:01pm
Information about authorised persons and opening procedure
The bids will be opened by the appointed procurement person for the Trust after the 12noon deadline 5th May2022.
Consultant will also acknowledge receipt of all bids as they arrive but no documents will be opened or downloaded until after the 12noon deadline.
On opening, any documentation will be requested and Contractors will have until 4pm on the 5th May2022 to send any missing documents.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
For more information contact admin@redboxcs.com
Subject - PAYMAT FAO of Neil Meadows or Chris Webster
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Ltd
Harrogate
Country
United Kingdom