Section one: Contracting authority/entity
one.1) Name and addresses
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Telephone
+44 1443848585
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Wales National Workforce & Reporting System (WNWRS)
Reference number
AW074
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement at the time of conclusion of the contract:
The provision of a workforce and reporting software package is required to enable NHS Wales to electronically manage Primary Care workforce information for reporting, analysis and planning purposes. The software package is required to be implemented before the end of March 2021 to ensure continuity of service.
The following are essential features of the software.
- Provision of a fully hosted service in a secure environment.
- Dedicated telephone & email support – tier support system.
- Data migration from existing service.
- Existing WNWRS functionality.
- Monthly upload to reporting module.
- Welsh language functionality.
- Extend functionality to additional user groups.
- Provision of dedicated customer services manager.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2021
End date
31 March 2023
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 000-005442
Section five. Award of contract/concession
Contract No
AW074
Title
Wales National Workforce & Reporting System (WNWRS)
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 April 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Argyle IT Consulting Limited
127 Church Road
London
W7 3BJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £297,000
Section six. Complementary information
six.3) Additional information
(WA Ref:130147)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 48000000 - Software package and information systems
seven.1.3) Place of performance
NUTS code
- UKL - Wales
seven.1.4) Description of the procurement:
An extension of the current contract for a further 12 months is necessary to maintain service.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£100,000
seven.1.7) Name and address of the contractor/concessionaire
Argyle IT Consulting Ltd
127 Church Road
London
W73BJ
Telephone
+44 7947215770
Country
United Kingdom
NUTS code
- UKI3 - Inner London – West
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
An extension to the current contract is required to maintain existing service.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
It is essential this system continues to be made available. There is a requirement to support the capture and reporting of workforce intelligence for community dental, pharmacy and ophthalmic services in Wales. Constraints outside the control of NWSSP now require continuation of the current solution to the 31st March 2024. This has been retendered as part of an expanded solution but implementation of this element will not be completed by the 31st March 2023.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £297,000
Total contract value after the modifications
Value excluding VAT: £397,000