Award

Test VEAT

  • Glasgow West Housing Association Limited

F15: Voluntary ex ante transparency notice

Notice identifier: 2023/S 000-008193

Procurement identifier (OCID): ocds-h6vhtk-03b4cd

Published 21 March 2023, 3:33pm



Section one: Contracting authority/entity

one.1) Name and addresses

Glasgow West Housing Association Limited

5 Royal Crescent

Glasgow

G3 7SL

Email

admin@glasgowwestha.co.uk

Telephone

+44 1413316650

Fax

+44 1413316679

Country

United Kingdom

NUTS code

UKM82 - Glasgow City

Internet address(es)

Main address

http://www.gwha.org.uk/

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16182

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Housing and community amenities


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Test VEAT

two.1.2) Main CPV code

  • 50000000 - Repair and maintenance services

two.1.3) Type of contract

Services

two.1.4) Short description

This Voluntary Ex-Ante Transparency (VEAT) relates to temporary short-term contract agreements to provide common and domestic Repairs, Maintenance and Void services. Having sought advice, to meet our immediate and medium term statutory requirements as a Registered Social Landlord, these public contracts shall be awarded under Regulation 33 (1) (c) utilising the negotiated procedure without prior publication of a contract notice ‘for reasons of extreme urgency’.

Justification of this intention together with full details of the intended contract are included within sections II.2.4 and IV.1.1 of this notice.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £1,166,666.66

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKM82 - Glasgow City

two.2.4) Description of the procurement

Glasgow West Housing Association (GWHA) as procuring agent for Glasgow West Housing Association, and subsidiary Glasgow West Enterprises intend to enter into a temporary short-term agreement to provide Common & Domestic Repairs, Maintenance and Void services with 2 contractors (MP Group UK Ltd, and Timetra Ltd); who have the capacity and a proven track record of working flexibly, and collaboratively with other Registered Social Landlords, to meet our short and medium term service needs.

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Negotiated without a prior call for competition

  • Extreme urgency brought about by events unforeseeable for the contracting authority

Explanation:

This Voluntary Ex-Ante Transparency (VEAT) relates to temporary short-term contract agreements to provide common and domestic Repairs, Maintenance and Void services. Having sought advice, to meet our immediate and medium term statutory requirements as a Registered Social Landlord, these public contracts shall be awarded under Regulation 33 (1) (c) utilising the negotiated procedure without prior publication of a contract notice ‘for reasons of extreme urgency’.

Glasgow West Housing Association (GWHA) as procuring agent for Glasgow West Housing Association, and subsidiary Glasgow West Enterprises intend to enter into a temporary short-term agreement to provide Common & Domestic Repairs, Maintenance and Void services with 2 contractors (MP Group UK Ltd, and Timetra Ltd); who have the capacity and a proven track record of working flexibly, and collaboratively with other Registered Social Landlords, to meet our short and medium term service needs.

This stage 1, short-term agreement will additionally serve as a ‘pilot’ marketplace test model for a maximum period of 12-months. This will allow time to engage with the wider sector, and other potential service providers for our common & domestic repairs, maintenance and void services beyond this initial stage 1 period.

This informed decision based on; the ongoing marketplace uncertainty reflective of the post-Brexit economic environment, the far reaching impact of the war in Ukraine, recent challenges faced by RSL’s relating to similar services, and the current cost-of-living pressures; while concurrently seeking to ensure effective continuity of our services.

Comprising stage 2 of this process, over the next 12-months, GWHA intend to undertake an holistic business and sector wide strategic review of our common & domestic repairs, maintenance and void strategy. This process will commence 2023 Q1 with a target effective date contract date of 1st April 2024.

We will be issuing a Prior Information Notice (PIN) to ingather marketplace intelligence and views on a range of issues in connection with the future direction of these services, and look forward to what is considered critical sector feedback at that time.

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes


Section five. Award of contract/concession

A contract/lot is awarded: Yes

five.2) Award of contract/concession

five.2.1) Date of conclusion of the contract

21 March 2023

five.2.2) Information about tenders

The contract has been awarded to a group of economic operators: Yes

five.2.3) Name and address of the contractor/concessionaire

Timetra Ltd

Block 15, Unit 148B, Mosshall Road,, Newhouse Industrial Estate

Newhouse

ML1 5RX

Country

United Kingdom

NUTS code
  • UKM84 - North Lanarkshire
The contractor/concessionaire is an SME

Yes

five.2.3) Name and address of the contractor/concessionaire

MP Group UK Ltd

324 Drumoyne Road

Glasgow

G51 4DX

Country

United Kingdom

NUTS code
  • UKM - Scotland
The contractor/concessionaire is an SME

Yes

five.2.4) Information on value of contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession: £1,166,666.66


Section six. Complementary information

six.3) Additional information

It should be noted that this VEAT notice is intended to inform the market of the intention to award a contract under Regulation 33 (1) (c) and whilst the system requires an award date prior to the notice publication for the avoidance of doubt it should be noted that the contract has not been entered into prior to the publication of this notice.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=726175.

(SC Ref:726175)

six.4) Procedures for review

six.4.1) Review body

Glasgow Sheriff Court and Justice of the Peace Court

1 Carlton Place

Glasgow

G5 9TW

Country

United Kingdom