Scope
Description
Canterbury City Council wishes to select and appoint a suitable supplier for the provision of a Automatic Door - Repairs & Services and invites tenderers to submit a tender to meet the Council's requirements.
The specific requirements for the above are detailed in the Suite of documentation. It should be noted that by submitting a tender, you confirm that you understand and can meet these requirements.
The Contract is anticipated to commence April 2025 and will continue for a period of 3 years (unless terminated early in accordance with the terms and conditions of the Contract), and may be extended for a period of 2 years + 1 year + 1 year subject to the satisfactory performance of the Services by the Contractor and at the Council's entire discretion. Any such extension shall be on the same terms and conditions of this Contract and shall be subject to mutual agreement in writing.
Important Notice:
Suppliers should in the first instance register themselves on the Kent Business Portal by following registration instructions. After registering suppliers are asked to express their interest in this opportunity, after which suppliers will be able to access and download all the required documents attached to this notice. Please ensure you download all documents and complete according to instructions contained.
Attachments:
Instructions to Suppliers: Expressions of interest will only be accepted via the Kent Business Portal (www.kentbusinessportal.org.uk).
Note that in order to successfully submit your interest you will first need to register for an account on the portal. After registration is complete and you've received your login details you should return to the advert for the opportunity and express your interest.
You will then receive an email giving you a link to the documentation provided and be able to access the tender documents. The tender documents are required to be completed and submitted electronically via the Kent Business Portal by no later than 12:00 on Friday 4 April 2025
Questions and Communication:
Please direct all questions and communication through the Kent Business Portal via the message facility (once registered).
Total value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 28 April 2025 to 27 April 2028
- Possible extension to 27 April 2032
- 7 years
Description of possible extension:
The Contract is anticipated to commence April 2025 and will continue for a period of 3 years (unless terminated early in accordance with the terms and conditions of the Contract), and may be extended for a period of 2 years + 1 year + 1 year subject to the satisfactory performance of the Services by the Contractor and at the Council's entire discretion. Any such extension shall be on the same terms and conditions of this Contract and shall be subject to mutual agreement in writing
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKJ - South East (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 April 2025, 12:00pm
Tender submission deadline
4 April 2025, 12:00pm
Submission address and any special instructions
The tender documents are required to be completed and submitted electronically via the Kent Business Portal by no later than 12:00 on Friday 4 April 2025
Tenders may be submitted electronically
Yes
Award criteria
The Council will award the Contract on the basis of the most advantageous tender (MAT). It will be seeking to ensure the best financial performance and value for money from the Services whilst, at the same time, improving or maintaining the standard of the Services.
The overall assessment ratio is 20 % quality and 80% cost.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
http://www.kentbusinessportal.org.uk
Important Notice:
Suppliers should in the first instance register themselves on the Kent Business Portal by following registration instructions. After registering suppliers are asked to express their interest in this opportunity, after which suppliers will be able to access and download all the required documents attached to this notice. Please ensure you download all documents and complete according to instructions contained.
Attachments:
Instructions to Suppliers: Expressions of interest will only be accepted via the Kent Business Portal (www.kentbusinessportal.org.uk).
Questions and Communication:
Please direct all questions and communication through the Kent Business Portal via the message facility (once registered).
Technical specifications to be met
http://www.kentbusinessportal.org.uk
Contracting authority
Canterbury City Council
- Public Procurement Organisation Number: PXJX-9843-DLGM
14 Rose Lane
Canterbury
CT12UR
United Kingdom
Region: UKJ44 - East Kent
Organisation type: Public authority - sub-central government