Section one: Contracting authority
one.1) Name and addresses
London Borough of Hillingdon
Civic Centre,
Uxbridge
UB8 1UW
Country
United Kingdom
NUTS code
UKI74 - Harrow and Hillingdon
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Supply, Delivery, Erection, Maintenance and Repair of Fencing and Gating
Reference number
prj__20227
two.1.2) Main CPV code
- 45342000 - Erection of fencing
two.1.3) Type of contract
Works
two.1.4) Short description
The London Borough of Hillingdon owns a housing stock of approximately 10,000 properties located on a number of estates within the geographical area of the Borough. The Council also provides services to residents from a number of corporate buildings, libraries, theatres, day centres and children’s homes and manages parks and golf courses. Fencing and gating of various types and constructions are installed at many of these properties.
Some fencing and gating requirements are planned whilst others are reactive and involve the repair or replacement of damaged panels, posts and gates often at very short notice to ensure the safety and security of residents, employees and the general public. The types of fencing and gating installed and the extent of the works required vary in each case and depend upon the location and the particular requirement. The Council is also responsible for installing and maintaining the condition of boundary fences and gates on its corporate properties and open spaces.
The proposed contract is for the supply and installation of new fencing and gating or the repair / replacement of existing where the maximum value will not exceed £5,000 (excluding VAT) for each job. All other fencing and gating requirements with an anticipated value in excess of this sum will be subject to further competition.
Contract Period
The Contract will be for a period of three (3) years with options to extend for a further two (2) years subject to the requirements of the service and the performance of the contractor.
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34928200 - Fences
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
Main site or place of performance
London Borough of Hillingdon
two.2.4) Description of the procurement
The London Borough of Hillingdon owns a housing stock of approximately 10,000 properties located on a number of estates within the geographical area of the Borough. The Council also provides services to residents from a number of corporate buildings, libraries, theatres, day centres and children’s homes and manages parks and golf courses. Fencing and gating of various types and constructions are installed at many of these properties.
Some fencing and gating requirements are planned whilst others are reactive and involve the repair or replacement of damaged panels, posts and gates often at very short notice to ensure the safety and security of residents, employees and the general public. The types of fencing and gating installed and the extent of the works required vary in each case and depend upon the location and the particular requirement. The Council is also responsible for installing and maintaining the condition of boundary fences and gates on its corporate properties and open spaces.
The proposed contract is for the supply and installation of new fencing and gating or the repair / replacement of existing where the maximum value will not exceed £5,000 (excluding VAT) for each job. All other fencing and gating requirements with an anticipated value in excess of this sum will be subject to further competition.
Contract Period
The Contract will be for a period of three (3) years with options to extend for a further two (2) years subject to the requirements of the service and the performance of the contractor.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 April 2022
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
26 April 2022
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
London Borough of Hillingdon
Civic Centre,
Uxbridge
UB8 1UW
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
London Borough of Hillingdon
Civic Centre,
Uxbridge
UB8 1UW
Country
United Kingdom