- Scope of the procurement
- Lot 3. Risk Assessment Services - North East of England
- Lot 4. Risk Assessment Services - Wales
- Lot 5. Risk Assessment Services - South of England
- Lot 7. One Stop Shop for Risk Assessment and Water Treatment Services
- Lot 1. Risk Assessment Services - Scotland
- Lot 2. Risk Assessment Services - North West of England & Northern Ireland
- Lot 6. Water Quality Treatment Services - UK Nationwide
Section one: Contracting authority
one.1) Name and addresses
APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
Contact
Alice Ng
Telephone
+44 1314428930
Country
United Kingdom
NUTS code
UKM77 - Perth & Kinross and Stirling
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Water Quality Management (including Legionella)
Reference number
EFM1044 AP
two.1.2) Main CPV code
- 90711100 - Risk or hazard assessment other than for construction
two.1.3) Type of contract
Services
two.1.4) Short description
APUC (the Authority) is putting in place a Framework Agreement for use by UK Further and Higher education sector bodies and wider public bodies identified at Appendix E - List of Institutions of the ITT documents, which include APUC Ltd’s members and affiliated bodies, Central Government Departments in Scotland and their Arm’s Length Bodies and Agencies, Non Departmental Public Bodies, NHS Scotland, Scotland Excel members and any associated or affiliated bodies, Leisure Centres and the following purchasing consortia and their members NWUPC (Including Northern Ireland Institutions), NEUPC, HEPCW and SUPC.
The above public sector bodies have a need for Water Quality Management Services (including Legionella). The Services within the scope of this Framework Agreement have been subdivided into 5 Regional Lots for Risk Assessment and 2 Nationwide Lots - Lot 6 Water Treatment Services (Remedial treatment & Preventive Maintenance) and Lot 7 One stop shop for both Risk Assessment and Water Treatment Services.
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Risk Assessment Services - North East of England
Lot No
3
two.2.2) Additional CPV code(s)
- 90711100 - Risk or hazard assessment other than for construction
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
Main site or place of performance
Various locations across North East England.
two.2.4) Description of the procurement
The purpose of Lot 3 Risk Assessment Services in North East of England is to provide an independent monitoring and auditing function to carry out Water Quality Risk Assessments, specifically for that of Legionella, but also including Coliforms and Biofilms to HE/FE Institutions in the region. The assessments are to confirm that preventive measures are being properly implemented, and to verify that water treatment services are effective and compliant with the relevant current UK legislation and codes of practice.
Members of NEUPC as identified in Appendix E - List of Institutions of the ITT documents.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 17
Quality criterion - Name: Operation and Management of the Framework Agreement / Weighting: 3
Quality criterion - Name: Responsible Procurement / Weighting: 6
Quality criterion - Name: Business Continuity / Weighting: 4
Quality criterion - Name: Service Delivery for Risk Assessment / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months, subject to satisfactory performance and continued Institutional requirement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Risk Assessment Services - Wales
Lot No
4
two.2.2) Additional CPV code(s)
- 90711100 - Risk or hazard assessment other than for construction
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Various locations across Wales.
two.2.4) Description of the procurement
The purpose of Lot 4 Risk Assessment Services in Wales is to provide an independent monitoring and auditing function to carry out Water Quality Risk Assessments, specifically for that of Legionella, but also including Coliforms and Biofilms to the members of Higher Education Purchasing Consortium Wales (HEPCW). The assessments are to confirm that preventive measures are being properly implemented, and to verify that water treatment services are effective and compliant with the relevant current UK legislation and codes of practice.
Members of HEPCW as identified in Appendix E - List of Institutions of the ITT documents.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 17
Quality criterion - Name: Operation and Management of the Framework Agreement / Weighting: 3
Quality criterion - Name: Responsible Procurement / Weighting: 6
Quality criterion - Name: Business Continuity / Weighting: 4
Quality criterion - Name: Service Delivery for Risk Assessment / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months, subject to satisfactory performance and continued Institutional requirement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Risk Assessment Services - South of England
Lot No
5
two.2.2) Additional CPV code(s)
- 90711100 - Risk or hazard assessment other than for construction
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
- UKF - East Midlands (England)
- UKK - South West (England)
Main site or place of performance
Various locations across Greater London and Southern England.
two.2.4) Description of the procurement
The purpose of Lot 5 Risk Assessment Services for the South of England is to provide an independent monitoring and auditing function to carry out Water Quality Risk Assessments, specifically for that of Legionella, but also including Coliforms and Biofilms to Southern Universities Purchasing Consortium members. The assessments are to confirm that preventive measures are being properly implemented, and to verify that water treatment services are effective and compliant with the relevant current UK legislation and codes of practice.
Members of SUPC as identified in Appendix E - List of Institutions of the ITT documents.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 17
Quality criterion - Name: Operation and Management of the Framework Agreement / Weighting: 3
Quality criterion - Name: Responsible Procurement / Weighting: 6
Quality criterion - Name: Business Continuity / Weighting: 4
Quality criterion - Name: Service Delivery for Risk Assessment / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months, subject to satisfactory performance and continued Institutional requirement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
One Stop Shop for Risk Assessment and Water Treatment Services
Lot No
7
two.2.2) Additional CPV code(s)
- 45232430 - Water-treatment work
- 24962000 - Water-treatment chemicals
- 90711100 - Risk or hazard assessment other than for construction
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations across Scottish Mainlands and Islands, North West England and Northern Ireland, North East England, Wales, Greater London and Southern England.
two.2.4) Description of the procurement
Provision of a One Stop Shop for a full Water Quality Management Service incorporating Risk Assessment, Sampling and Water Quality Treatment Services UK Nationwide. Some Institutions have preference for One Stop Shop option for Risk Assessment and for Water Treatment Services. Lot 7 defines this requirement where the same Contractor shall offer both services as a full management programme, thus providing a continuity of service compliant with current legislation, HSE ACoP L8, and BS8580: 2010, or any superseding codes of practice.
APUC Ltd’s members and affiliated bodies, Central Government Departments in Scotland and their Arm’s Length Bodies and Agencies, Non Departmental Public Bodies, NHS Scotland, Scotland Excel members and any associated or affiliated bodies, Leisure Centres and the following purchasing consortia and their members NWUPC (Including Northern Ireland Institutions), NEUPC, HEPCW and SUPC, as identified in Appendix E List of Institutions in the ITT documents, and any future successors to these organisations.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 17
Quality criterion - Name: Operation and Management of the Framework Agreement / Weighting: 3
Quality criterion - Name: Responsible Procurement / Weighting: 6
Quality criterion - Name: Business Continuity / Weighting: 4
Quality criterion - Name: Service Delivery for Risk Assessment and Water treatment Services / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months, subject to satisfactory performance and continued Institutional requirement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Risk Assessment Services - Scotland
Lot No
1
two.2.2) Additional CPV code(s)
- 90711100 - Risk or hazard assessment other than for construction
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations across the Scottish Mainlands and Islands.
two.2.4) Description of the procurement
The purpose of Lot 1 Risk Assessment Services in Scotland is to provide an independent monitoring and auditing function to carry out Water Quality Risk Assessments, specifically for that of Legionella, but also including Coliforms and Biofilms. The assessments are to confirm that preventive measures are being properly implemented, and to verify that water treatment services are effective and compliant with the relevant current UK legislation and codes of practice.
Members of the following Purchasing Consortia in Scotland will be covered under Lot 1 - Risk Assessment Services in Scotland: APUC, Scotland Excel members and any associated or affiliated bodies, Leisure Centres, NHS Scotland, Scottish Government and Scottish Public Service Bodies.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 17
Quality criterion - Name: Operation and Management of the Framework Agreement / Weighting: 3
Quality criterion - Name: Responsible Procurement / Weighting: 6
Quality criterion - Name: Business Continuity / Weighting: 4
Quality criterion - Name: Service Delivery for Risk Assessment / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months, subject to satisfactory performance and continued Institutional requirement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Risk Assessment Services - North West of England & Northern Ireland
Lot No
2
two.2.2) Additional CPV code(s)
- 90711100 - Risk or hazard assessment other than for construction
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
- UKN0 - Northern Ireland
Main site or place of performance
Various locations across North West England and Northern Ireland.
two.2.4) Description of the procurement
The purpose of Lot 2 Risk Assessment Services in North West England and Northern Ireland is to provide an independent monitoring and auditing function to carry out Water Quality Risk Assessments, specifically for that of Legionella, but also including Coliforms and Biofilms. The assessments are to confirm that preventive measures are being properly implemented, and to verify that water treatment services are effective and compliant with the relevant current UK legislation and codes of practice.
Members of NWUPC as identified in Appendix E - List of Institutions of the ITT documents.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 17
Quality criterion - Name: Operation and Management of the Framework Agreement / Weighting: 3
Quality criterion - Name: Responsible Procurement / Weighting: 6
Quality criterion - Name: Business Continuity / Weighting: 4
Quality criterion - Name: Service Delivery for Risk Assessment / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months, subject to satisfactory performance and continued Institutional requirement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Water Quality Treatment Services - UK Nationwide
Lot No
6
two.2.2) Additional CPV code(s)
- 24962000 - Water-treatment chemicals
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations across Scottish Mainlands and Islands, North West England and Northern Ireland, North East England, Wales, Greater London and Southern England.
two.2.4) Description of the procurement
The purpose of the Water Quality Treatment Services Lot 6 is to provide effective water treatment services including Emergency Callout, Reactive Treatment and Repairs, Preventive Maintenance Programme (PPM), Record Keeping and Reporting, any associated Chemicals and Dosing Equipment, Tools, Equipment and Spare Parts, Provision of Training.
The Services under Lot 6 must be fully compliant with the relevant current UK legislation and codes of practice, and responsive to the requirements of risk assessments reports prepared by Lot 1 to 5 Risk Assessment Service Providers. Maintenance of and repairs to the associated equipment and plant also fall within the remit of Lot 6.
APUC Ltd’s members and affiliated bodies, Central Government Departments in Scotland and their Arm’s Length Bodies and Agencies, Non Departmental Public Bodies, NHS Scotland, Scotland Excel members and any associated or affiliated bodies, Leisure Centres and the following purchasing consortia and their members NWUPC (Including Northern Ireland Institutions), NEUPC, HEPCW and SUPC, as identified in Appendix E List of Institutions in the ITT documents, and any future successors to these organisations.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 17
Quality criterion - Name: Operation and Management of the Framework Agreement / Weighting: 3
Quality criterion - Name: Responsible Procurement / Weighting: 6
Quality criterion - Name: Business Continuity / Weighting: 4
Quality criterion - Name: Service Delivery for Water Treatment Services / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months, subject to satisfactory performance and continued Institutional requirement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
With reference to question 4B.5 of the SPD in the qualification questionnaire, bidders must confirm they can provide the following supporting evidence prior to award:
Employers (Compulsory) Liability Insurance = 5 000 000 GBP
Public & Product Liability Insurance = 5 000 000 GBP
With reference to question 4B.6 of the SPD in the qualification questionnaire, bidders must provide 2 years audited accounts, or equivalent if awarded the Framework Agreement to demonstrate financial stability. Alternatively if the contractor is unable to provide the required accounting information then they will be required to provide a bankers letter demonstrating their willingness to support the contractors organisation over the term of the Framework Agreement.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Submission of Management Information
Following commencement of the Framework Agreement, the Contractor will provide a performance report to the Authority on a quarterly basis to include spend by Institution under the Framework Agreement for the reporting period.
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website: http://ucsp.ac.uk/ using the template provided (template shall be provided during the lead-in period).
The supplied template is the only format permissible and should contain Contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 May 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
21 May 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 48 months
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Form of Tender
Tenderers must sign the Form of Tender – Appendix A prior to award to confirm that their Tender Response is a complete, true and accurate submission.
Freedom of Information
Please confirm that you will be in a position to complete, prior to award, Appendix B – Freedom of Information (if applicable) in the Technical Questionnaire in PCS-Tender. This information should only be submitted if applicable at point of award. It is for information only and will not be scored.
Sustain Supply Chain Code of Conduct
In partnership with Institutions, the Authority has developed a Sustain Supply Chain Code of Conduct – Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the Supply Chain Code of Conduct prior to award to assist in achieving its objectives.
Declaration of Non-Involvement in Serious Organised Crime
Tenderers must sign the Declaration of Non-Involvement in Serious Organised Crime – Appendix H prior to award to confirm that their Tender Response is a complete, true and accurate submission.
Declaration of Non-Involvement in Human Trafficking & Labour Exploitation
Tenderers must sign the Declaration of Non-Involvement in Human Trafficking & Labour Exploitation – Appendix I prior to award to confirm that their Tender Response is a complete, true and accurate submission.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18376. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The Contractor will work with the Authority to deliver Community Benefits or social value where they are identifiable throughout the term of the Framework Agreement. Examples of Community Benefits or social value are providing training opportunities to staff and students, apprenticeships and investment in the local community. It will be expected that, where a Contractor has an aggregated spend of 2M GBP via the Framework Agreement, the Contractor will offer concrete community benefits such as a full-time apprentice development.
(SC Ref:649596)
six.4) Procedures for review
six.4.1) Review body
Stirling Sheriff Court and Justice of the Peace Court
Sheriff Court House, Viewfield Place
Stirling
FK8 1NH
Telephone
+44 1786462191
Country
United Kingdom