Scope
Reference
DN804387
Description
Swindon Borough Council (SBC), wishes to submit to tender the requirements for a single supplier for the provision of the removal and installation of current and new street light lamp columns and associated groundworks, electrical connections and disconnections, yearly clean and electrical testing, night patrol and Ad-Hoc repairs.
It is to be noted that stock for these services is mainly provided by Swindon Borough Council. The only materials the Council does not provide is the jointing materials as these are part of the contractor costs for a service transfer, disconnection or new service connection.
The contract will be for an initial period of 3 years with the ability to extend for a further period of 1 x 24 months. This is to ensure that we attract sufficient interest from the market.
The estimated contract value is indicative only with no guarantee of the amount of work to be called off under this contract. Estimated contract spend is between £901,254 across the initial 3-year term and up to £1,502,090 across the full 5-year term.
Full details relating to the services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 20th February 2026 15:00 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 3rd March 2026, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN804387.
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
Total value (estimated)
- £1,502,090 excluding VAT
- £1,802,508 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2029
- Possible extension to 31 May 2031
- 5 years
Description of possible extension:
Option to extend contract for 1 x 24 months.
Main procurement category
Services
CPV classifications
- 34928500 - Street-lighting equipment
- 34928510 - Street-lighting columns
- 34928530 - Street lamps
- 50232100 - Street-lighting maintenance services
Contract locations
- UKK14 - Swindon
Submission
Enquiry deadline
20 February 2026, 3:00pm
Deadline for requests to participate
3 March 2026, 3:00pm
Submission address and any special instructions
In order to provide unrestricted, full, direct and free of charge access to the Tender documents, the Authority is providing the documents in the attachment area of the ProContract e-tender portal at www.supplyingthesouthwest.org.uk .
To participate, Suppliers will need to Register as a Supplier with ProContract at www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents before obtaining access and download the Word and Excel format documents for completion and submission.
In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
8 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70% |
| Service Delivery | Quality | 9% |
| Quality Assurance | Quality | 9% |
| Social Value | Quality | 7% |
| Contract Management | Quality | 5% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Swindon Borough Council
- Public Procurement Organisation Number: PNPT-6195-XDWV
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
United Kingdom
Region: UKK14 - Swindon
Organisation type: Public authority - sub-central government