Scope
Description
An annual sum in the region of £10,000, but not limited to this amount, will be available for the provision of the core work outlined in this document. This is to include staffing, volunteer costs and related insurance, travel, preparation time and marketing. The commissioned organisation will also provide its own transportation, IT and other equipment (including equipment needed for activities, if not already in place within the community) and all consumable materials required to meet the objectives and provide activities and services for young people detailed above.
Please note that the parish council has no buildings of its own and the cost of hiring facilities will need to be included within the tender.Provide activities and services for young people aged 10-16 to enjoy and to help their
personal and social development. The suggested programme should consider youth activities already on offer in the parish and consider those that are running in neighbouring parishes
Total value (estimated)
- £30,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 July 2027
- 1 year, 11 months
Main procurement category
Services
CPV classifications
- 92000000 - Recreational, cultural and sporting services
Contract locations
- UKH - East of England
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
24 April 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
6. Criteria for the evaluation of tenders
Evaluation will be on the basis of the written tenders and on a presentation and interview in person.
Tenders will be evaluated against the following criteria:
o Experience of similar work and track record
o The quality of the proposal in relation to the needs of the parish
o Value for money which includes reference to added value such as volunteer in-kind support
o Evidence of local need and changing nature of youth provision
o Adaptability and ability to respond to need
o Evidence of appropriate policies and procedures, insurances, professional qualifications and support mechanisms within the organisation
o Evidence of ability to work within the timeframe and budget.
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Witchford Parish Council
- Public Procurement Organisation Number: PZLQ-5137-TDWN
88 West Fen Road
Ely
CB6 3AA
United Kingdom
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government