- Scope of the procurement
- Lot 1. Lot1 Building(s)-Based Specialist Play/Leisure/Group Activities for disabled CYP
- Lot 2. Lot2 Community-Based Specialist Play/Leisure/Group Activities for Disabled CYP
- Lot 3. Lot3 Specialist and Therapeutic Residential Overnight Short Breaks
- Lot 4. Lot4 Innovative and Creative Short Breaks Services
Section one: Contracting authority
one.1) Name and addresses
London Borough of Ealing
14-16 Uxbridge Road, London
London
W5 2HL
Contact
Christine Baker
Telephone
+44 2088255122
Country
United Kingdom
NUTS code
UKI - London
National registration number
226 6700 70
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://ealinglbc-atamis.lightning.force.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://ealinglbc-atamis.lightning.force.com
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Ealing Children's Short Breaks Dynamic Purchasing Vehicle
Reference number
C0140
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
London Borough of Ealing is seeking experienced Children’s Short Breaks providers who can achieve good outcomes for Children living in Ealing. Ealing Council currently spends approximately £1,640,000 per annum on Children’s Short Breaks.
The Council is procuring a new DPV for a period of Five (5) years, to commence in May 2024, with the option to extend, in any increment, for up to 4 years. The total value is approximately £14,760,000, if all extensions used.
Short Breaks and respite are part of the continuum of services that support children, young people and their families aged 0-18 years. Short Breaks enable children and young people with disabilities to develop their independence, prepare for adulthood, learn life skills, form meaningful relationships, and socialise with their peers, whilst providing a safe and secure environment for the overnight or daytime stay. Parents and carers can rest, unwind and spend some quality time with other members of the family, whilst having respite from their caring responsibilities.
The Council has a statutory responsibility to provide a range of quality Short Break Services, which can meet the needs of local families, as part of the Local Offer. Services will be delivered from a range of Providers in the community across the borough of Ealing. Short Breaks also play a vital role in the Council’s Early Help and Safeguarding strategies, helping to support parent and carer capacity.
Children, young people and their families can access universally available activities in the community, although activities may not always be accessible to all of our families with bespoke, complex or profound needs. Commissioned short breaks are available to young people supported by the Children with Disabilities (CwD) service.
Commissioned Short Breaks are available to Children and young people supported by the Children with Disabilities (CwD) Service. The number of young people receiving support is currently circa 480 Children and young people. The CwD Service has grown by circa 20% annually, resulting in increased demand for short break provisions. As of November 2023, the waiting list currently stands at 108 Service Users awaiting Services (62 holiday provision, 34 weekend provision, 3 overnight provision & 9 afterschool provision).
The Council has a preference for Services to be delivered within the boundaries of Ealing where possible, or within the boundary of North-West London, encompassing neighbouring London boroughs such as Brent, Hammersmith and Fulham, Harrow, Hillingdon, and Kensington and Chelsea. The proximity of these Services allows for easier accessibility for families, and a more immediate response to the needs of the local community. However, while our preference leans towards local Providers, we remain open to considering exceptional Services outside of this boundary that demonstrate the capacity to meet our standards and effectively serve the needs of our families.
The Council is seeking Applications to join the DPV from Tenderers who have the required skills and experience in delivering Children’s Short Breaks Children’s Short Breaks Services.
two.1.5) Estimated total value
Value excluding VAT: £14,760,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot1 Building(s)-Based Specialist Play/Leisure/Group Activities for disabled CYP
Lot No
1
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Children's Short Breaks
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot2 Community-Based Specialist Play/Leisure/Group Activities for Disabled CYP
Lot No
2
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Children's Short Breaks DPV
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot3 Specialist and Therapeutic Residential Overnight Short Breaks
Lot No
3
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Children's Short Breaks DPV
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot4 Innovative and Creative Short Breaks Services
Lot No
4
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Children's Short Breaks DPV
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Date
10 April 2024
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.5) Scheduled date for start of award procedures
1 June 2024
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
London Borough of Ealing
14-16 Uxbridge Road, London
London
W5 2HL
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
London Borough of Ealing
14-16 Uxbridge Road, London
London
W5 2HL
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
London Borough of Ealing
14-16 Uxbridge Road, London
London
W5 2HL
Country
United Kingdom