Section one: Contracting authority
one.1) Name and addresses
NHS Shared Business Services Limited
Three Cherry Trees Lane
Hemel Hempstead
HP2 7AH
Contact
Brendan Griffin-Ryan
Nsbs.estatesfacilities@nhs.net
Country
United Kingdom
NUTS code
UK - United Kingdom
Companies House
05280446
Internet address(es)
Main address
Buyer's address
https://www.sbs.nhs.uk/proc-construction-estates-frameworks
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Other type
Public Sector Framework Provider https://www.sbs.nhs.uk/nhs-sbs-about-us
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHS SBS SECURITY SERVICES & CCTV FRAMEWORK (10502)
Reference number
SBS 10502
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Shared Business Services Limited (NHS SBS) act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework.
NHS Shared Business Services intends to put in place a Framework Agreement for the provision of security, guarding, CCTV services and other associated services to be used by NHS SBS approved organisations. Including the following associated Lots:
Lot 1 - Guarding Services
Lot 2 - Security Design & Assessment
Lot 3 - Supply, Install & Maintenance of CCTV and Access Control Systems
Lot 4 - Supply and Monitoring of Lone Working / Staff Call Systems
Our Approved Organisation list can be found on:
https://sbs.nhs.uk/proc-framework-agreements-support
We are committed to working with suppliers who are dedicated to Sustainability and Social Value and there will be a significant weighting on these elements in the tender.
This PIN Notice is seeking expressions of interest and responses to our RFI document from interested suppliers, this will help shape our new Framework and ensure it is reflective of the best practices that exist across the supply market.
The RFI Document is available on our Contracts Finder Early Engagement Notice as an attachment.
two.1.5) Estimated total value
Value excluding VAT: £125,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Lot structure is indicative at this stage and will be confirmed in any resultant Contract Notice.
Tenders may be submitted for all lots.
two.2) Description
two.2.1) Title
Guarding Services
Lot No
1
two.2.2) Additional CPV code(s)
- 75241000 - Public security services
- 79713000 - Guard services
- 79715000 - Patrol services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of a security guarding services to include manned guarding, patrols, guard and sniffer dogs, bed watch services, escort Services, key holding and monitoring services of CCTV and access control. Suppliers are required to provide suitably trained staff to support NHS and other staff when faced with violent or aggressive patients or users of community services. The scope can also include but not be limited to car park cash machines alarms, support to cash handlers and or licensed cash handling services.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework, subject to review and change, is expected to go live in early 2024.
two.2) Description
two.2.1) Title
Security Design & Assessment
Lot No
2
two.2.2) Additional CPV code(s)
- 73421000 - Development of security equipment
- 73431000 - Test and evaluation of security equipment
- 79417000 - Safety consultancy services
- 79700000 - Investigation and security services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This service will be able to assess the specific risks for an approved organisation and advise, define, and recommend solutions to minimise risks where required or where appropriate, using highly qualified and experience advisors from the security industry. Suppliers will assist an approved organisation in reviews, assessments, testing and recommendations in designing holistic or specific security requirements and improvements.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework, subject to review and change, is expected to go live in early 2024.
two.2) Description
two.2.1) Title
Supply, Install & Maintenance of CCTV and Access Control Systems
Lot No
3
two.2.2) Additional CPV code(s)
- 31625300 - Burglar-alarm systems
- 31650000 - Insulating fittings
- 32234000 - Closed-circuit television cameras
- 35121000 - Security equipment
- 35125300 - Security cameras
- 42961000 - Command and control system
- 71700000 - Monitoring and control services
- 79711000 - Alarm-monitoring services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Lot provides technical advice and where required design and offer appropriate British Standards products and systems to meet an approved organisation's requirements offering appropriate installation and maintenance programmes for but not limited to security alarms systems, intruder alarms, panic alarm systems, access control systems, radio-frequency identification (RFID) bollards, gates, security bars, barriers and fencing.
The Supplier should be able to offer a preventative/proactive service, in addition to a reactive/emergency service.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework, subject to review and change, is expected to go live in early 2024.
two.2) Description
two.2.1) Title
Supply & Monitoring of Lone Working / Staff Call Systems
Lot No
4
two.2.2) Additional CPV code(s)
- 35121000 - Security equipment
- 79711000 - Alarm-monitoring services
- 79714000 - Surveillance services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot provides approved organisations with a solution to meet the needs of the maximising their ability to provide a safe and effective system of monitoring and supporting lone working staff. The service offer also provides provision of staff call systems.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework, subject to review and change, is expected to go live in early 2024.
two.3) Estimated date of publication of contract notice
15 September 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
This Prior Information Notice (PIN) is to signal an intention to commence market engagement with those within the Security & CCTV market.
To participate in our limited market engagement exercise please download the RFI questionnaire from Contracts Finder https://www.contractsfinder.service.gov.uk/Notice/bff5cb5e-954e-47fd-bd34-5571dca91bb1 and complete and return to nsbs.estatesfacilities@nhs.net by Friday 14th April 2023 5:00pm.
NHS Shared Business Services Limited (NHS SBS) reserves the right to withdraw this notice at any time. NHS SBS is not bound to accept any proposals submitted by Bidders and is not liable for any costs incurred as a result of Bidders engaging with this process. This early market engagement exercise does not guarantee that a Procurement will take place and NHS SBS reserves the right to defer from any Procurement entirely.
NHS SBS intends to hold market engagement sessions during March and April 2023 with industry experts and suppliers interested in potentially bidding for the resulting Framework Agreement.
NHS SBS will use an eSourcing system for any procurement activity taken subsequent to this PIN.
The date in II.3) is the estimated date of publication, please monitor Find a Tender Service https://www.find-tender.service.gov.uk/Search for the publication of the relevant high value contract notice.