Section one: Contracting authority
one.1) Name and addresses
Perth College UHI
Crieff Road
Perth
PH1 2NX
Telephone
+44 1738877000
Country
United Kingdom
NUTS code
UKM77 - Perth & Kinross and Stirling
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00464
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Education
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply, Installation & Maintenance Of A Human Resource Information & Payroll System
Reference number
CS-PC-20438
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Perth College UHI will be going out to Tender for their HR and Payroll System. We are looking for a holistic system which provides all aspects of HR Management and Payroll, including but not limited to Recruitment, Contract Management, Training & Development, Performance Management, Payroll and Timesheets.
Below is an overview of some of the specific HR requirements needed within the chosen system:
-Ability to support all elements of multiple posts for individuals, including holiday entitlement and absence tracking bringing into one pay record all evidenced separately on payslips
-Ability to calculate pro-rated salary and annual leave for those who work different number of weeks per year
-Ability to support multiple cost centres against the establishment
-Ability to support more than one Establishment
-User-friendly Employee/Management Self Service function
-Ability to support multi-level verification
-Ability to support training events and training requests from employees which go through a verification process including Managers and HR for approval of costing
-Ability to report on all areas of the system without restrictions
-Ability to support multiple Salary Grades/Spine Points/Pay Protection/Spot Salary
-Ability to support multiple Terms and Conditions
-Ability to support the logging, calculating, approval and processing of timesheets which will need to include the ability to recognise enhanced rates of pay depending on when the hours are work/overtime.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 72261000 - Software support services
- 48611000 - Database software package
- 48190000 - Educational software package
- 48450000 - Time accounting or human resources software package
- 79211110 - Payroll management services
two.2.3) Place of performance
NUTS codes
- UKM77 - Perth & Kinross and Stirling
two.2.4) Description of the procurement
Perth College UHI will be going out to Tender for their HR and Payroll System. We are looking for a holistic system which provides all aspects of HR Management and Payroll, including but not limited to Recruitment, Contract Management, Training & Development, Performance Management, Payroll and Timesheets.
Below is an overview of some of the specific HR requirements needed within the chosen system:
-Ability to support all elements of multiple posts for individuals, including holiday entitlement and absence tracking bringing into one pay record all evidenced separately on payslips
-Ability to calculate pro-rated salary and annual leave for those who work different number of weeks per year
-Ability to support multiple cost centres against the establishment
-Ability to support more than one Establishment
-User-friendly Employee/Management Self Service function
-Ability to support multi-level verification
-Ability to support training events and training requests from employees which go through a verification process including Managers and HR for approval of costing
-Ability to report on all areas of the system without restrictions
-Ability to support multiple Salary Grades/Spine Points/Pay Protection/Spot Salary
-Ability to support multiple Terms and Conditions
-Ability to support the logging, calculating, approval and processing of timesheets which will need to include the ability to recognise enhanced rates of pay depending on when the hours are work/overtime.
two.3) Estimated date of publication of contract notice
31 May 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
This notice is to gauge interest and requires a response via the PCS post-box by completing the additional spreadsheet and submitting via the PCS system.
Please complete CS-PC-20438-Supplier Contact Details
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=688017.
(SC Ref:688017)