Section one: Contracting authority/entity
one.1) Name and addresses
NHS Hertfordshire and West Essex Integrated Care Board
Charter House, Parkway
Welwyn Garden City
AL8 6JL
Country
United Kingdom
Region code
UKH23 - Hertfordshire
Internet address(es)
Main address
https://hertsandwestessex.icb.nhs.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Rapid Intervention Service for West Essex Place
Reference number
ACE-0549-2022-WEST
two.1.2) Main CPV code
- 85323000 - Community health services
two.1.3) Type of contract
Services
two.1.4) Short description
This is a Voluntary Ex-Ante Transparency Notice and is intended to provide notice of NHS Hertfordshire and West Essex Integrated Health Board’s (herein the Authority) intention to award a contract for Rapid Intervention Service (RIS) to East of England Ambulance Service NHS Trust (EEAST), for the West Essex place. The contract will be for a 36 month period with the option to extend for a further 24 months.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,746,950
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
West Essex (Place)
two.2.4) Description of the procurement
This is a Voluntary Ex-Ante Transparency Notice and is intended to provide notice of NHS Hertfordshire and West Essex Integrated Health Board’s (herein the Authority) intention to award a contract for Rapid Intervention Service (RIS) to East of England Ambulance Service NHS Trust (EEAST), for the West Essex place.
The contract will be for a 36 month period, with the option to extend for a further 24 months.
The contract value for a 36 month period is £1,048,170 Pound Sterling. The aggregate contract value or the 36 month period, including a 24 month extension, is £1,746,950 Pound Sterling.
The contract award decision is as a result of a robust due diligence process undertaken as a negotiation without prior publication, under Regulation 32 (1) (b) of the Public Contract Regulations 2015 (“PCR 2015”) (as amended The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020).
The Authority will apply a voluntary 10-day standstill period from the publication date of this Notice before awarding the contract, pursuant to Regulation 99 (3) (c) of the Public Contract Regulations 2015 (as amended (EU Exit) 2020 etc.) EU Exit) Regulations 2020).
The Authority issued a Request for Information (RFI) on 26th July 2022 to ascertain the interest from the market for this Rapid Intervention Service (RIS) for the West Essex place. The deadline expired at 17:30hrs noon on 09th August 2022 and unfortunately, on this occasion, only received a limited response in connection with the RFI exercise.
The Authority took a decision to conduct some further engagement with interested and suitable providers that expressed interest in the original opportunity, with an aim to run a different process using the same Specification, to select a suitable provider, under Regulation 32 (1) (b) of the Public Contract Regulations 2015. As such the Authority contacted those organisations that had responded to the RFI to understand what their potential interest was in working with us and to ensure that the Authority could ascertain a suitably qualified provider and ensure the continuity of service to patients within the West Essex place, as any discontinuation of the service would be an unacceptable outcome to the Authority and would have impacted the patients that require the service.
One response was received, and this was the incumbent provider, the East of England Ambulance Service NHS Trust (EEAST). The Authority underwent a robust due diligence exercise is being undertaken with the Preferred Bidder (utilising the Crown Commercial Service's standard selection questionnaire) and scored specialist subject matter technical questions to ensure that the Authority had assurance that EEAST were suitably qualified and experienced, supporting the award decision being made.
The Authority intends to award the contract to East of England NHS Trust after expiry of a standstill period of 10 days, concluding midnight on 30th March 2023.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 100%
Price - Weighting: 100
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a further 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Rapid Intervention Service (RIS) has been established in the West Essex area since 2017 and the RIS model is designed to deliver responsive interventions to patients in their own home which otherwise would have led to a presentation at A&E in an acute setting and to decrease unnecessary emergency ambulance conveyances in Harlow, Epping North Loughton, Buckhurst Hill and Chigwell areas.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- No tenders or no suitable tenders/requests to participate in response to open procedure
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Authority intends to award this Rapid Intervention Service (RIS) for West Essex Place as a result of a robust due diligence process undertaken as a negotiation without prior publication, under Regulation 32 (1) (b) of the Public Contract Regulations 2015 (“PCR 2015”) (as amended The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020).
The intended contract duration is from 01st April 2023 - 30th March 2026, with the option to extend for a further 24 months. The aggregate total contract value, including all options, is £1,746,950.00 Pound Sterling.
The contract award decision is as a result of a robust due diligence process undertaken as a negotiation without prior publication, under Regulation 32 (1) (b) of the Public Contract Regulations 2015 (“PCR 2015”) (as amended The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020).
The Authority will apply a voluntary 10-day standstill period from the publication date of this Notice before awarding the contract, pursuant to Regulation 99 (3) (c) of the Public Contract Regulations 2015 (as amended (EU Exit) 2020 etc.) EU Exit) Regulations 2020).
The Authority issued a Request for Information (RFI) on 26th July 2022 to ascertain the interest from the market for this Rapid Intervention Service (RIS) for the West Essex place. The deadline expired at 17:30hrs noon on 09th August 2022 and unfortunately, on this occasion, only received a limited response in connection with the RFI exercise.
The Authority took a decision to conduct some further engagement with interested and suitable providers that expressed interest in the original opportunity, with an aim to run a different process using the same Specification, to select a suitable provider, under Regulation 32 (1) (b) of the Public Contract Regulations 2015. As such the Authority contacted those organisations that had responded to the RFI to understand what their potential interest was in working with us and to ensure that the Authority could ascertain a suitably qualified provider and ensure the continuity of service to patients within the West Essex place, as any discontinuation of the service would be an unacceptable outcome to the Authority and would have impacted the patients that require the service.
One response was received, and this was the incumbent provider, the East of England Ambulance Service NHS Trust (EEAST). The Authority underwent a robust due diligence exercise is being undertaken with the Preferred Bidder (utilising the Crown Commercial Service's standard selection questionnaire) and scored specialist subject matter technical questions to ensure that the Authority had assurance that EEAST were suitably qualified and experienced, supporting the award decision being made.
The Authority will apply a voluntary 10-day standstill period from the publication date of this Notice before awarding the contract, pursuant to Regulation 99 (3) (c) of the Public Contract Regulations 2015 (as amended (EU Exit) 2020 etc.)
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Title
Rapid Intervention Service (RIS) for West Essex Place
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
14 February 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
East of England Ambulance Service NHS Trust
SG8 6NA
Cambridgeshire
SG8 6NA
Country
United Kingdom
NUTS code
- UKH - East of England
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,746,950
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.3) Additional information
The Authority intends to award this Rapid Intervention Service (RIS) for West Essex Place as a result of a robust due diligence process undertaken as a negotiation without prior publication, under Regulation 32 (1) (b) of the Public Contract Regulations 2015 (“PCR 2015”) (as amended The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020).
The intended contract duration is from 01st April 2023 - 30th March 2026, with the option to extend for a further 24 months. The aggregate total contract value, including all options, is £1,746,950.00 Pound Sterling.
The Authority will apply a voluntary 10-day standstill period from the publication date of this Notice before awarding the contract, pursuant to Regulation 99 (3) (c) of the Public Contract Regulations 2015 (as amended (EU Exit) 2020 etc.)
six.4) Procedures for review
six.4.1) Review body
High Court of Justice England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
NHS Hertfordshire and West Essex Integrated Care Board
Charter House, Parkway
Welwyn Garden City
AL8 6JL
Country
United Kingdom