Section one: Contracting authority/entity
one.1) Name and addresses
Southern Universities Purchasing Consortium (SUPC)
Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate
Reading
RG6 6BU
Contact
Mark Lewis
Telephone
+44 1189357081
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
111357
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86623
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Software Licence Resellers Agreement
Reference number
ITS4032 SU
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.2) Description
two.2.1) Title
Software License Resellers Agreement
Lot No
1,2,3,4,5
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UK
two.2.4) Description of the procurement at the time of conclusion of the contract:
The framework was set up to provide a range of software and associated services, including support, maintenance, renewals and consultancy.
The lots are named as follows:
Lot 1: Microsoft and Associated Services
Lot 2: Adobe
Lot 3: VMWare
Lot 4: Other
Lot 5: Software Services
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 December 2016
End date
31 January 2021
In the case of framework agreements, provide justification for any duration exceeding 4 years
The duration of the framework was 48 months, but was extended to 50 months following a challenge to the tender process. The framework was extended for a further 2 months to 52 months to conclude the tender process. See section V11.2) of this modification notice for the justification.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section five. Award of contract/concession
Contract No
ITS4032 SU
Lot No
1,2,3,4,5
Title
Software License Resellers Agreement
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 December 2016
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Academia Ltd
8 Kinetic Crescent, Innova Park
Enfield
EN3 7XH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Bytes Software Services Ltd
Bytes House, Randalls Way
Leatherhead
KT22 7TW
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
CDW Limited
10 Fleet Place,
London
EC4M 7RB
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Civica Services Ltd
Dial House 2 Burston Road
London
SW15 6AR
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
COMPAREX UK Ltd
16 Northumberland Avenue,
London.
WC2N 5AP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Insight Direct (UK) Ltd
The Technology Building, Insight Campus, Terry Street,
Sheffield
S9 2BU
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
PHOENIX SOFTWARE LTD
Blenheim House, York Road, Pocklington
York
YO42 1NS
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Pugh Computers Ltd
Denver House, Llanon
Aberystwyth,
SY23 5LP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Softcat plc
Solar House, Fieldhouse Lane
Marlow
SL7 1LW
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
SoftwareONE UK LTD
41-47 Hartfield Road
Wimbledon
SW19 3JN
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
XMA Limited
Wilford Industrial Estate , Ruddington Lane, Wilford,
Nottingham
NG11 7EP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £130,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Southern Universities Purchasing Consortium (SUPC)
Reading Enterprise Centre, The University of Reading, Earley Gate, Whiteknights Road
Reading
RG6 6BU
Telephone
+44 1189357081
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 48000000 - Software package and information systems
seven.1.2) Additional CPV code(s)
- 48100000 - Industry specific software package
- 48160000 - Library software package
- 48170000 - Compliance software package
- 48180000 - Medical software package
- 48190000 - Educational software package
- 48200000 - Networking, Internet and intranet software package
- 48210000 - Networking software package
- 48220000 - Internet and intranet software package
- 48310000 - Document creation software package
- 48320000 - Drawing and imaging software package
- 48321000 - Computer-aided design (CAD) software package
- 48322000 - Graphics software package
- 48330000 - Scheduling and productivity software package
- 48400000 - Business transaction and personal business software package
- 48500000 - Communication and multimedia software package
- 48600000 - Database and operating software package
- 48900000 - Miscellaneous software package and computer systems
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
Main site or place of performance
UK
seven.1.4) Description of the procurement:
SUPC established a framework agreement for the supply of software and associated services for the benefit of participating institutions. Framework is split into 5 lots and sub-lots.
The estimated spend for this framework is circa GBP130 million for the full term, inclusive of extensions.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 December 2016
End date
15 March 2021
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (R72(1)(c) of Public Contracts Regulations 2015, Public Contracts (Scotland) Regulations 2015). This modifications does not change the nature of the requirement nor will exceed 50% of the original contract value.
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£130,000,000
seven.1.7) Name and address of the contractor/concessionaire
Academia Ltd
8 Kinetic Crescent, Innova Park,
Enfield
EN3 7XH
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
Academia Ltd
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Bytes Software Services Ltd
Bytes House, Randalls Way
Leatherhead
KT22 7TW
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
Bytes Software Services Ltd
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
CDW Limited
10 Fleet Place,
London
EC4M 7RB
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
CDW Limited
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Civica Services Ltd
Dial House 2 Burston Road
London
SW15 6AR
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Insight Direct (UK) Ltd
The Technology Building, Insight Campus, Terry Street
Sheffield
S9 2BU
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
PHOENIX SOFTWARE LTD
Blenheim House, York Road, Pocklington
York
YO42 1NS
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Pugh Computers Ltd
Denver House, Llanon
Aberystwyth
SY23 5LP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Softcat plc
Solar House, Fieldhouse Lane
Marlow
SL7 1LW
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
SoftwareONE UK LTD
41-47 Hartfield Road
Wimbledon
SW19 3JN
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
XMA Limited
Wilford Industrial Estate , Ruddington Lane, Wilford,
Nottingham
NG11 7EP
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
XMA Limited
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The framework agreement was extended to 15th March 2021 to allow SUPC to conclude the tender process for the SLRA.
The modification does not alter the overall nature of the contract, the overall nature of the contract is unaltered, lots, economic operators and subject matter of the contracts.
Any increase in price does not exceed 50 % of the value of the original contract or framework agreement.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The reasons for the modification are consistent with the derogation grounds in Article 72(1)(c) of Directive 2014/24/EU (reg72(1)(c) Public Contracts Regulations 2015 as amended) as all of the following conditions are fulfilled.
The need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; during the standstill period a bidder to the tender sought further information and clarification to the tender process. The framework was extended to allow SUPC sufficient time to ensure that a full response was provided to the bidder and to allow the bidder time to review the response from SUPC and seek further clarification if so required.
The modification does not alter the overall nature of the contract, the overall nature of the contract is unaltered, lots, economic operators and subject matter of the contracts. Any increase in price does not exceed 50 % of the value of the original contract or framework agreement.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £130,000,000
Total contract value after the modifications
Value excluding VAT: £13,500,000