Section one: Contracting authority/entity
one.1) Name and addresses
HEPCW
30-36 Newport Road
Cardiff
CF24 0DE
Telephone
+44 2920879201
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0218
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HE National Apple Equipment & Services Framework Agreement
Reference number
ITS6003HW
two.1.2) Main CPV code
- 30213000 - Personal computers
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 30213000 - Personal computers
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
Computer Equipment and mobile devices using an Apple Operating System and value added services. The overall agreement encompasses various hardware, software, peripherals and accessories on which the Apple OS X, iPadOS and iOS operating systems (and future upgrades and derivatives) must run natively. The agreement also encompasses value added services (to be defined) as required.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
64
In the case of framework agreements, provide justification for any duration exceeding 4 years
The original duration of this framework was 48 months, but it had to be extended for up to a maximum of 64 months. See section VII.2) of this modification notice for the justification.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2016/S 064-110289
Section five. Award of contract/concession
Contract No
ITS6003HW
Title
HE National Apple Equipment & Services Framework Agreement
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 April 2016
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Stone Computers Ltd
Granite One Hundred, Acton Gate
Stafford
ST189AA
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Academia
8 Kinetic Crescent, Innova Park
Enfield
EN37XH
Country
United Kingdom
NUTS code
- UKI54 - Enfield
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
XMA LTD
XMA LTD, 44 Nottingham South And Wilford Industrial Estate
NOTTINGHAM
NG117EP
Country
United Kingdom
NUTS code
- UKF14 - Nottingham
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Insight Direct (UK) Ltd
Metro Building, 5th Floor, Trafford Road, Salford Quays
Manchester
M53NN
Telephone
+44 8446928639
Country
United Kingdom
NUTS code
- UKD33 - Manchester
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £500,000,000
Section six. Complementary information
six.3) Additional information
A recurrent tendering process led by HEPCW/Cardiff University on behalf of HE Consortia members for the procurement of Computer Equipment and mobile devices using an Apple Operating System and value added services for the Higher Education sector and associated public sector bodies throughout the UK. The estimated spend of this framework agreement is circa GBP 500 million for the full term, inclusive of extensions.
(WA Ref:109809)
six.4) Procedures for review
six.4.1) Review body
Higher Education Purchasing Consortium Wales
30-36 Newport Road
Cardiff
CF24 0DE
Telephone
+44 20874016
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 30213000 - Personal computers
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
The framework agreement was initially awarded on the basis of 24 months with a further 2, 12-month options to extend. The options to extend have been exercised by the contracting authority. The framework agreement would expire on 31 March 2020 unless extended further.
Due to the Covid-19 pandemic, the authorities have insufficient time to re-procure the framework before its expiry. The Covid-19 pandemic is requiring IT providers to focus their supplies on study-at-home education needs and to a lesser extent, public health and NHS requirements. The closure of member institutions and restricted working arrangements for potential bidders has severely reduced the availability of IT provider and HE member institution personnel required to undertake the exercise. The lots, economic operators and nature of the supplies and services provided under each lot are unchanged. The estimated increased total spend through the framework agreement is less than 50 % of the value of the framework agreement.
The extension of a public sector contracting arrangement where there is a direct causal link to the Covid-19 pandemic is consistent with UK Government Procurement Policy Note 02/20 and Guidance from the European Commission.
The extension will until 31 July 2021 will provide sufficient time for the procurement currently ongoing for the new agreement.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
64
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£500,000,000
seven.1.7) Name and address of the contractor/concessionaire
Academia
8 Kinetic Crescent, Innova Park
Enfield
EN37XH
Country
United Kingdom
NUTS code
- UKI54 - Enfield
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Stone Computers Ltd
Granite One Hundred, Acton Gate
Stafford
ST189AA
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Insight Direct (UK) Ltd
Metro Building, 5th Floor, Trafford Road, Salford Quays
Manchester
M53NN
Telephone
+44 8446928639
Country
United Kingdom
NUTS code
- UKD33 - Manchester
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
XMA LTD
XMA LTD, 44 Nottingham South And Wilford Industrial Estate
NOTTINGHAM
NG117EP
Country
United Kingdom
NUTS code
- UKF14 - Nottingham
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The framework agreement was initially awarded on the basis of 36 months with a further 12-month option to extend. That option to extend has been exercised by the contracting authority. The framework agreement would expire on 31st March 2020 and has been subsequently extended until 30th April 2021. This modification notice seeks to extend the agreement until 31st July 2021 to enable the procurement exercise in respect of a new agreement to be concluded.
Due to the Covid-19 pandemic, the authorities have insufficient time to re-procure the framework before its expiry. The Covid-19 pandemic is requiring IT providers to focus their supplies on study-at-home education needs and to a lesser extent, public health and NHS requirements. The closure of member institutions further prevents the hardware evaluation of bids. Potential bidders have also faced resource limitations due to furlough and socially distanced working which has impacted their ability to respond. The estimated increased total spend through the framework agreement is less than 50 % of the value of the framework agreement.
The extension of a public sector contracting arrangement where there is a direct causal link to the Covid-19 pandemic is consistent with UK Government Procurement Policy Note 02/20 and Guidance from the European Commission.
The new agreement is currently out to tender and is due to be awarded from 30th July 2021.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
See Section VII 2.1 of this notice
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £500,000,000
Total contract value after the modifications
Value excluding VAT: £500,000,000